Accounting Assistant

POSITION DESCRIPTION

Perform a variety of general clerical, accounting and bookkeeping duties including: process outgoing mail, accept and process program receipts; prepare bank deposits; generate and maintain tenant accounting records and reports, and respond to inquiries from tenants and the general public.

DUTIESRESPONSIBILITIES – Under the supervision of the Finance / Accounting Director, the incumbent's essential job duties may include, but are not limited to the following:

• Perform a variety of general clerical duties including processing outgoing and incoming mail, maintaining files and records, answering the telephone, operating standard office equipment and ordering office supplies.

• Prepare mailings of all vendor and landlord payments, and rent notices in a timely and accurate manner.

• Collect and process program receipts, process monthly statements and reports.

• Process tenant charges, payments, monthly statements, and reports for assigned area of responsibility, assuring the accuracy and correctness of all transactions.

• Prepare vacated tenant debt information for subsequent collection, including the ongoing maintenance of debt record databases and debtor files.

• Receive and respond to questions and complaints from tenants and the general public relating to assigned area of responsibility, review problems encountered with supervisory personnel.

• Prepare files for legal action; coordinate with attorney and track legal cases.

• Respond to the processing of staff and tenant information in a confidential and professional manner at all times.

• Generate specialized reports and prepare general correspondence as instructed.

• Provide administrative assistance in support of the finance / accounting department work unit, prioritize, coordinate and assure the accuracy of assigned work.

• At all times, maintain a respectful and helpful attitude toward all residents, other staff, and the general public.

• Perform related duties as assigned.

• Collect and deposit money from laundry equipment throughout the county.

• Support and/or back up the Accounting Technician's position.