#Accounting Assistant

Position Description:

Job Summary

Under the general supervision of the Vice President of United Apartment Group, implements a variety of administrative and clerical functions in support of the Regional Manager and Regional Office.

Duties and Responsibilities

• Answer and direct Accounting/AP calls and emails.
• Complete Data Entry as instructed by VP.
• Assisting with Property Accounting as necessary.
• Inputs Invoices/Petty Cash reimbursements
• Attending meetings (Corporate/Accounting/AP)
• Process payroll as instructed.
• Assist Corporate and Executive Assistants with checking mail.
• Coordinate with Accountants for UPS delivery.
• Maintaining and ordering VP supplies
• Has working knowledge of postage equipment.
• Maintains and updates company invoices for Corporate.
• May be requested to perform other administrative or clerical duties in support of the Vice President.
• Amex Credit Card Reconciliation.
• Chase Credit Card Reconciliation.
• Check accuracy and mail out daily checks.
• Fund Conservice payments for the accountants.
• Employee reimbursement billbacks.
• Process monthly Iron Gate Billing.
• Monthly receivable report.
• Deposit as needed for Corporate.
• Reconciliation of the travel expenses of Regional Portfolios.

Qualifications

• Must demonstrate advanced knowledge of Microsoft Office Suite (including Word, Excel, Access, etc.)
• Proficiency in all areas of office administration.
• Possess time management and organizational skills.
• Prioritization and multi-tasking is a must.
• Exhibit professional appearance and understanding of business etiquette and demonstrate common sense, discretion and confidentiality when dealing with sensitive business and other matters involving the company.

Physical Requirements

• Vision: Must be sufficient to read reports, instructions, correspondence, and any other written material pertinent to your job.
• Hearing: Must be sufficient to understand a conversation at a normal volume, both in person and by telephone.
• Speech: Must be coherent to promote and market United Apartment Group.
• Physical Mobility: Must be sufficient to move about in office and properties including climbing stairs and to drive an automobile.
• Manual Dexterity: Must be sufficient to operate office machines.
• Stress: Must be able to handle stress and meet deadlines

Reports To

• Vice President