Accounting Assistant - II

Position Summary: Assists the Department in data entry, clerical, and support functions. Assists in the completion of the Department’s projects and tasks. Also assists in other areas of the Association as needed. Interacts professionally and cooperatively with staff, state boards of pharmacy, and other organizations and individuals outside the Association.

Status: Non-Exempt

Reports to: Accounting Manager

Supervision: No Supervision Responsibilities

Requirements

Key Competencies:

● Attention to detail and accuracy.

● Planning and organizing, ability to meet assigned deadlines.

● Exhibits good communication skills by actively listening to others’ opinions and ideas, and seeks to understand their needs and concerns. Solicits input from staff members or peers and encourages discussion

● Information and task monitoring, ability to act and operate independently with minimal daily direction from the accounting manager to accomplish objectives.

● Solves problems collaboratively and solicits team and subject matter expert involvement

● Ability to work cooperatively and collaboratively with all levels of employees, management, and external agencies to maximize performance, creativity, problem-solving, and results.

Education/Experience:

● High school diploma required.

● 1+ years of office experience required, preferably in Accounting.

● Data entry skills and Excel experience required.

● Experience with Accounts Payable and Accounts Receivable is preferred (is a plus).

Key ResponsibilitiesResults

Accounting Responsibilites

1. Process accounts payable.

2. Prepares invoices for the Association including state newsletters, accreditation, etc.

3. Creates orders and return orders in order management systems.

4. Create and reconcile AR payment batches.

5. Processes accounts receivable entry to customer accounts

6. Codes American Express bill and creates journal entry

7. Answer customer calls as needed.

8. Performs monthly analysis of missing payables invoices.

9. Performs clerical tasks: sorting, filing, copying, and miscellaneous clerical tasks as assigned.

Other Responsibilities

1. Conduct research and prepare reports as directed by the Accounting Manager.

2. Conduct internal audits assigned by the Accounting Manager.

3. Assist with budget and audit processes as needed.

Critical Thinking / Problem Solving

1. Plans and prioritizes tasks effectively; determines and takes appropriate action when faced with challenges

2. Applies self-initiative skills while thinking through possible outcomes to provide solutions.

3. Makes practical and ethical decisions that support department goals and NABP's overall mission.

4. Uses consideration & tact when voicing disagreement, including listening carefully, discussing possible areas of agreement, & suggesting new options that may satisfy the needs of both parties

Change Agility / Adaptability

1. Applies emotional intelligence in the ability to recognize and manage emotions, as well as the emotions of other people in the workplace. Self-awareness; self-regulation; motivation; empathy; social skills

2. Responds positively and accepts changes to association goals/ decisions/ policies by supporting them through positive actions and communications

3. Creates and implements any necessary policies and procedures to accommodate new association policies to maintain the consistency of the department's workflow without interruption (if applicable).

4. Makes oneself available to staff for questions; timely responds to internal inquiries of any kind to support changes.

5. Remains calm & effective in high pressure situations; keeps personal emotions in check. Projects a professional demeanor.

Accountability

1. Takes initiative-does what needs to be done without being told

2. Accepts responsibility for own mistakes & takes action to correct situation; seeks constructive feedback & accepts it appropriately

3. Takes on share of the department's workload, & contributes skills & abilities to attain departments goals

4. Assists colleagues when they are having difficulty & asks for help when experiencing difficulty.

5. Works on improving knowledge & skills through development; utilizes external training opportunities and applies skill growth (seminars, coursework, etc.)

Communication and Collaboration

1. Effectively & professionally uses oral communication skills to convey ideas in a clear, informative & timely manner

2. Effectively & professionally uses written communication skills to convey ideas in a clear, informative & timely manner

3. Directs communications to the appropriate recipients in order to avoid inappropriate breaches of confidentiality understanding & summarizes the speaker's thoughts, feelings, ideas

4. Establishes respectful & maintains cooperative working relationships within & outside the department/ team, so that deadlines are met and/or renegotiated (reference code of conduct policy for more detailed guidance)

5. Consistently positively collaborates on assignments and projects throughout the association.

Pay: $22.50 - $24.72 per hour

Expected hours: 35.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid sick time
• Paid time off
• Professional development assistance
• Tuition reimbursement
• Vision insurance
• Work from home

Work Location: Hybrid remote in Mount Prospect, IL 60056