Torre

I’m helping
Tite Konsult
find a top candidate to join their team full-time for the role of
Accounting Assistant / Multilingual Interpreter and Translator
.
You will empower global communication by managing critical financial and linguistic operations.
Compensation:
USD 600/month
<ul>
<li>Overtime (USD4/hour)</li>
</ul>
Location:
Remote (anywhere)
Mission of Tite Konsult:
"Empowering individuals and organizations through language services, training, and coaching to thrive in a globalized society."
What makes you a strong candidate:
<ul>
<li>You are
proficient
in Trello, Translating, Spreadsheet management, QuickBooks, Payroll, Multitasking.</li>
<li>English<ul>
<li>Fully fluent.</li>
</ul>
</li>
</ul>
Responsibilities and more:
Position: Accounting Assistant / Multilingual Interpreter and Translator.
Requirement:
<ul>
<li>Trilingual or more fluent in English plus at least two or three additional languages with proven interpreting and translation proficiency.</li>
</ul>
Position Details:
<ul>
<li>Department: Accounting / Finance.</li>
<li>Reports to: Accountant &amp; Client Success Manager.</li>
<li>Work schedule: 8:00 a.m. – 5:00 p.m. time zone to be confirmed.</li>
<li>Hiring target: By end of 2026; no later than end of Q1 2027.</li>
<li>Role purpose: Provide day-to-day accounting and administrative support, freeing the Accountant to focus on financial analysis and reporting.</li>
</ul>
Primary Responsibilities:
<ul>
<li>Record and categorize routine transactions in QuickBooks using approved supporting documents and account classifications.</li>
<li>Maintain organized records of receipts, bills, invoices, payment confirmations and accounting files in Google Workspace.</li>
<li>Prepare bank, credit card, and payment-platform reconciliations; identify unmatched entries and submit differences to the Accountant for review.</li>
<li>Prepare draft client invoices from verified assignment records, rates and contract information; refer discrepancies for review before issuance.</li>
<li>Update accounts receivable and accounts payable trackers; prepare outstanding-invoice lists and draft routine follow-up messages for approval.</li>
<li>Assist with payroll preparation by checking assignment logs, interpreter details, supporting documents and payment records; flag missing or inconsistent information.</li>
<li>Prepare routine schedules and summaries needed for month-end closing and financial reporting.</li>
<li>Receive incoming requests by email or phone, capture the required details, and promptly route interpreter booking and assignment requests to Operations; do not independently assign interpreters.</li>
<li>Track assigned tasks and handoffs in Trello; coordinate status updates through Google Workspace and approved communication channels.</li>
<li>Ad hoc CEO coverage and task execution: When requested by the CEO, cover tasks including receiving client requests, sending interpreter names, and any related coordination. Complete tasks promptly; nothing held more than 24 hours before action or escalation, and no task left open silently.</li>
<li>Protect confidential client, interpreter, banking and payroll information and promptly report errors or unusual transactions.</li>
</ul>
Qualifications and Skills:
<ul>
<li>Practical experience in bookkeeping and account reconciliation.</li>
<li>Working knowledge of QuickBooks, including transaction entry, invoice preparation and reconciliation workflows.</li>
<li>Comfortable using Trello and Google Workspace Gmail, Google Sheets, Google Docs and Google Drive.</li>
<li>Strong spreadsheet, record-keeping, communication, organizational and follow-up skills.</li>
<li>Ability to work accurately with deadlines, handle confidential information and escalate discrepancies.</li>
<li>Experience in service businesses, payroll documentation or multi-platform payments is an advantage.</li>
</ul>
Multilingual Interpretation and Translation:
<ul>
<li>Linguistic duties, required languages, proficiency standards, scheduling expectations and related KPIs: to be added and approved by the CEO.</li>
</ul>
Proposed Key Performance Indicators:
<ul>
<li>Bookkeeping accuracy: At least 98% of reviewed entries correct; all errors corrected within 1 business day of feedback.</li>
<li>Transaction entry timeliness: At least 95% of complete, approved source documents entered within 2 business days.</li>
<li>Reconciliation support: 100% of assigned reconciliations prepared by agreed month-end deadline; all differences listed for review.</li>
<li>Invoice preparation: At least 98% of draft invoices free of assistant-caused data-entry errors; drafts delivered by assigned deadlines.</li>
<li>AR/AP tracking: 100% of assigned trackers updated weekly; overdue or unmatched items flagged within 1 business day.</li>
<li>Payroll documentation: 100% of assigned payroll support checklists completed before internal cutoff; missing items flagged promptly.</li>
<li>Incoming request routing: At least 95% of incoming Operations requests logged and forwarded within 30 minutes during working hours; urgent requests immediately.</li>
<li>Trello and communication: 100% of assigned tasks have an owner/status; overdue tasks escalated within 1 business day.</li>
<li>Ad hoc CEO coverage: All CEO-requested tasks actioned or escalated within 24 hours; no task left open without a status.</li>
<li>File completeness: At least 98% of sampled records have required supporting documentation and consistent naming.</li>
<li>Confidentiality and escalation: 100% of suspected sensitive-data incidents or material accounting discrepancies reported immediately.</li>
</ul>
Terms of Reference:
<ul>
<li>Perform assigned routine accounting, recordkeeping and administrative tasks under the supervision of the Accountant &amp; Client Success Manager.</li>
<li>Prepare, check, document and escalate; the Accountant retains final review of reconciliations, invoice exceptions, payroll data and financial reporting.</li>
<li>Forward incoming client/interpreter service requests to Operations, which owns scheduling, interpreter selection and assignment fulfillment.</li>
<li>Use QuickBooks, Trello and Google Workspace in accordance with company access permissions and procedures.</li>
</ul>
Authority Limits:
<ul>
<li>No independent authorization of payments, payroll release, refunds, bank transfers, accounting write-offs or changes to approved rates and contract terms.</li>
<li>No independent resolution of material financial discrepancies or contractual disputes; escalate to the Accountant.</li>
<li>No commitment to interpreter availability or client service fulfillment without Operations confirmation.</li>
</ul>
Onboarding and Review:
<ul>
<li>First 30 days: training on Akula workflows, QuickBooks, Trello, Google Workspace and request-routing procedures; supervised transaction entry.</li>
<li>By 60 days: independently prepare routine entries, trackers and draft reconciliations subject to review.</li>
<li>By 90 days: consistently meet approved KPIs and reduce the Accountant’s routine administrative workload.</li>
</ul>
Job benefits:
<ul>
<li>Training</li>
<li>Coaching</li>
<li>Mentoring</li>
<li>US work experience</li>
<li>Work in a multicultural Team</li>
</ul>
Your potential leader:
<ul>
<li>Tite Konsult</li>
</ul>

Accounting Assistant / Multilingual Interpreter and Translator

Accounting Assistant / Multilingual Interpreter and Translator

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