Accounting Assistant (Part-Time)

Overview
Join our dynamic finance team as a Accounting Assistant and play a vital role in supporting our financial operations with energy and precision. This exciting temporary position is Responsible for the management of accounts payable, project and agency budgeting, financial reporting, monthly financial statement reporting.

This position is a part time up to 25 hours each week, Monday through Friday, from 9 a.m. until 4 p.m at $18 per hour. This position is also responsible for performing accounts payable, clerical duties, and accounting tasks related to the efficient maintenance and processing of accounts payable and other accounting transactions.

Under general supervision of the Finance Manager, the primary objective of this role is to perform accounts payable, assist with the preparation of financial reports, budget tracking, software reconciliations and other accounting AP and accounting reporting duties:

Duties

• Ensure all invoices and check requests are properly authorized and processed.
• Make daily deposits for rents, HCV payments, and other deposits
• Assist with the completion of month-end accounting close-out procedures.
• Assist in annual audit activities
• Reconciliation and payment of corporate credit card accounts.
• Ensure documentation is reportable and auditable
• Answers accounting procedure questions by researching and interpreting accounting policy and regulations.
• Complies with federal, state, and local financial legal requirements by studying existing and new legislation, enforcing adherence to requirements, and advising management on needed actions.
• Prepares special financial reports by collecting, analyzing, and summarizing account information and trends if needed.
• Maintains customer confidence and protects operations by keeping financial information confidential.
• Proper execution of requisitions, expenditure and accountability of organizational resources.
• Reconciles financial discrepancies by collecting and analyzing account information
• Assemble, review and verify invoices and check requests
• Flag and clarify any unusual or questionable invoice items or prices
• Sort, code and match invoices
• Prepares payments by verifying documentation, and requesting disbursements enter and upload invoices into system
• Prepare and perform check runs
• Monitor accounts to ensure payments are up to date
• Research and resolve invoice discrepancies and issues
• Correspond with vendors and respond to inquiries
• Maintain confidentiality of organizational information
• Perform other related duties as assigned

Experience

• Proven experience in accounting or bookkeeping roles, ideally within corporate, governmental, or non-profit sectors
• Familiarity with accounting software such as QuickBooks, Xero, Sage, PeopleSoft, or similar platforms
• Knowledge of financial concepts including debits & credits, double entry bookkeeping, journal entries, and account analysis
• Experience with payroll management systems like ADP or Paychex is highly desirable
• Strong understanding of GAAP and governmental accounting standards is a plus
• Excellent data entry skills with high accuracy (10 key typing proficiency) and attention to detail
• Demonstrated ability to perform account reconciliation, balance sheet review, and financial statement support
• Time Management - Organizes time to assure attention to special projects and to day-to-day responsibilities by prioritizing.
• Must be able to perform multi task with or without interruptions.
• Flexibility - Finds ways to adjust to working in different situations and with people who have different work and communication styles.
• Interpersonal Skills/ Knowledge of customer service practices- Commits to finding ways of providing exemplary customer service and working effectively with a wide array of people.
• Demonstrated time management and organizational skills.
• Demonstrated ability to perform detail-oriented work.
• Proficient in Microsoft Office (Word, Excel, Power Point, Outlook)

Education Requirements

• Completion of a Post-Secondary Degree in Accounting, Finance, or Business/Public/Nonprofit Administration.
• Ability to submit certified transcript from post-secondary institution with at least B in Accounting 1 & 2 or related coursework.
• Expertise in accounting software preferably YARDI
• Experience of Non Profit sector
• Outstanding financial and analytical skills
• Read and Write in English
• Basic Proficiency Test

Pay: $18.00 per hour

Work Location: In person