Accounting Assistant (Receivables and Payables)

About Us:
Headquartered in Singapore, K.U.S Group is a renowned and established provider of building materials in Asia. Under strong leadership and vision, the Group has its presence in 10 countries with 18 Companies under its arm. K.U.S Group’s vision is to set up offices throughout the globe, to be the leading global building materials supplier. Our business requires an experienced Accounting Assistant - AR/AP to join our dynamic team for an immediate start.

JOB RESPONSIBILITIES:

Account Receivables

• Review of DR and SI before printing.

• Preparation and issuance of receipt. Recording of collections.

• Encode CRs/ORs to SQL to ensure it has been properly entered.

• Preparation of deposit slip/s.

• Preparation of daily collection report for submission to Accounting Officer.

• Preparation of weekly and monthly AR report (Aging and Customer due listing) for submission to Accounting Officer.

• Preparation of SOA, Collection Letter and Demant Letter and ensure to collect all outstanding accounts.

• Update call list and ensure to minimize outstanding AR percentage.

• Preparation of credit approval letter and to ensure that clients are informed about their updated credit limit in order to use their additional credit line resulting to additional sales for the company.

Account Payables

• Scan and sort documents used as attachments to payment voucher/s.

• Releasing of checks and ensure that corresponding receipts are collected and attached properly for filing purposes.

• Process of Billing payments

Inventory

• Conduct a weekly inventory count vs inventory in the system.

• Counter checking of items about to release and items received endorsed to Accounting Officer for proper documentation in the system.

• Submit Incident Report from the Logistics Department to Accounting Officer for any inventory variance/s.

General and Financial Reporting

• Monitor expenses and recommend to Accounting Officer on how to lessen and/or avoid unnecessary expenses.

• Monitor fixed assets and ensure that all assets are intact and properly accounted.

• BIR Alphalist recording of transactions.

• Recording of BIR 2307 from clients.

• Petty cash custodian with weekly reporting of summary.

Ad hoc Duties

• Scan and filing of DR/SI/CR and deposit slip (Masterfile and client’s file)

• Daily checking of company service motorcycle’s odometer.

• Prepare necessary documents for accreditations, business permit renewals and government certificate of compliance.

Human Resources – Reporting to Branch HR Manager

• 201 file custodian, updating and safekeeping.

• Act as extended arm of HR for any company announcements, activities and other important agendas.

• Handling HR paperworks for documentation only (e.g. Incident Reports, reviewing of leave forms, pre-employment requirements, employee benefits processing, etc.)

• Monitor timekeeping/attendance of all employees within the branch.