Accounting Assistant (Sage 100)

Job Overview:

Our client is looking for an Accounting Assistant to support with multiple facets of the accounting processes of the company, ensuring accurate and timely recognition of transactions in the Company & accounting system. As the Accounting Assistant you will  maintain positive and effective relationships and communication with the project team, vendors, and subcontractors.

Schedule: Remote, Full Time | Monday - Friday, 9:00 AM - 5:00 PM EST, with 1 hour unpaid break (40 work hours per week)

Responsibilities:

Accounts Payable:

• Responsible for accounts payable vendor invoice processing and vendor compliance, including tracking and requesting Certificates of Insurance and W-9s
• Review and process company credit card statements and receipts
• Draft, send, and track lien waivers related to subcontractor invoices
• Reconcile subcontractor commitments and keep job commitment sheets updated
• Master Newport Renewables cost code guidelines and ensure all expenses are booked appropriately, as instructed by Project Managers
• Submit subcontractor change orders into accounting system as requested by Project Manager

Accounts Receivable:

• Assist in computation of bi-weekly & contract customer billings, including compilation of necessary data and backup support as instructed by Controller

Other Accounting Related Duties:

• Assist with administrative tasks such as document control and updating internal company documents
• Other duties, as assigned by Controller

Daily Duties:

• Enter invoices received in the AP inbox
• Manage lien waivers for subcontractor invoices
• Request and track missing or expired Certificates of Insurance and W-9s from vendors/subcontractors who sent invoices and are not compliant
• Rename and file invoices in the appropriate job folder or NPTRE admin folder
• Enter credit card transactions and ensure proper job cost allocations
• Review open POs in Sage and close invoiced POs
• Compute bi-weekly & contract customer billings and compile necessary documentation, data, and back-up report as instructed by the Controller

Requirements:

• Strong experience with Sage 100 accounting software (required)
• Proven background in accounts payable and accounts receivable processes
• Experience performing bank reconciliations accurately
• Full-time availability during standard business hours
• Exceptional attention to detail and commitment to accuracy
• Ability to learn new systems and adapt to established processes quickly
• Bonus if you have familiarity with Timberscan for AP processing
• It helps if you have experience in operational bookkeeping environments

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

Note:

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

One application, multiple possibilities: When you apply, our team reviews your background against all current openings, not just this one! If a different role fits your skills, we'll get in touch! We also encourage you to keep exploring our job board and apply directly to any position that excites you.