Accounting Assistant Supervisor

Position Summary

We are seeking a highly organized and detail-oriented Accounting Assistant Supervisor to oversee daily accounting operations while providing support for general office administration functions. This role is responsible for supervising accounting processes, supporting and mentoring team members, ensuring accurate financial records, and contributing to the efficient operation of the office.

The successful candidate will possess strong accounting knowledge, leadership abilities, and a proactive approach to problem-solving. This position offers an opportunity to play a key role in the accounting functions of our organization, while also providing support for general administrative tasks.

Key Responsibilities

Accounting & Financial Operations

• Oversee accounting and financial administrative functions for the company and affiliated entities.
• Supervise daily accounting activities, including Accounts Payable, Accounts Receivable, and account reconciliations.
• Ensure timely and accurate processing of financial transactions and maintenance of accounting records.
• Assist with budget preparation, variance analysis, and financial reporting.
• Maintain and improve accounting procedures, policies, and internal controls.
• Support month-end and year-end accounting processes.
• Monitor compliance with established accounting policies and procedures.
• Collaborate with management and other departments to ensure accurate financial information and reporting.
• Train, mentor, and provide guidance to accounting staff.
• Participate in performance evaluations and development of accounting team members when required.

General Administration

• Support office administration and operational functions.
• Maintain office files, records, contracts, and related documentation.
• Coordinate office maintenance, repairs, and service providers.
• Organize and monitor office-related renewals and schedules, including insurance, licenses, leases, and equipment maintenance.
• Manage office supply inventory and purchasing activities.
• Coordinate with IT vendors regarding system setup, troubleshooting, and office technology requirements.
• Assist with reception coverage, phone inquiries, visitors, and guest support when needed.
• Liaise with external vendors and service providers to ensure efficient office operations.

Qualifications

• Degree, diploma, or post-secondary education in Accounting, Finance, Bookkeeping, or a related field.
• Minimum 3 to 5 years of progressive accounting experience.
• Previous supervisory or team leadership experience is considered an asset.
• Experience working in a Canadian office environment is preferred.
• Experience with accounting software and financial systems.
• Intermediate to advanced proficiency in Microsoft Excel, Word, Outlook, and related business applications.

Skills & Abilities

• Strong knowledge of accounting principles and financial procedures.
• Excellent leadership, coaching, and communication skills.
• Strong analytical and problem-solving abilities.
• High level of accuracy and attention to detail.
• Effective organizational and time-management skills.
• Ability to prioritize multiple responsibilities and meet deadlines.
• Professional interpersonal skills and ability to work collaboratively across departments.
• Additional language skills such as Japanese or Mandarin are an asset.

Pay: $4,200.00-$4,680.00 per month

Benefits:

• Casual dress
• Company events
• Dental care
• Extended health care
• Life insurance
• On-site parking
• Vision care

Application question(s):

• • Are you legally authorized to work in Canada? What is your current legal status to work in Canada?
• • What accounting or finance education have you completed?
• • How many years of accounting experience do you have?
• • How many years of supervisory or leadership experience do you have?
• • What accounting software have you used?
• • Are you proficient in Microsoft Excel and other Microsoft Office applications?
• • Can you communicate effectively in English (speaking, reading, and writing)?
• • When are you available to start?
• • What are your salary expectations?

Work Location: In person