Accounting Associate 2 | On site | Night Shift

Req ID: 5128
Connext is a dedicated team of business process outsourcing experts and innovators, with experience in supporting world-class companies in Title and Escrow, Healthcare, Produce Distribution, Retail and Fashion, Design Consulting, and Finance.

We are currently looking for an Accounting Associate 2 who will be working with Connext's Client in the United States of America.

What's in it for you?

• 25% Night Differential
• Perfect Attendance Bonus
• Mid-year Bonus!
• Competitive compensation
• Life insurance
• HMO Insurance
• Great company culture

What is the job?

The Accounting Associate 2 is responsible for processing and maintaining accurate accounts payable transactions, with a primary focus on high-volume bill entry, coding, approval routing, and vendor account management.

Responsibilities:

• Enter high volumes of vendor bills in Bill.com accurately and on schedule.
• Code bills to the correct entity, department, and general ledger account.
• Attach complete supporting documentation to each bill.
• Verify bill totals, dates, terms, and remittance details before entry.
• Identify and prevent duplicate bill entries.
• Route bills through established approval workflows and monitor pending approvals.
• Maintain accurate and complete bill records.
• Monitor and clear the Bill.com inbox and assign incoming bills to the appropriate company.
• Split, rename, and organize incoming documents to ensure each bill is properly documented.
• Determine the appropriate entity and location for each bill using documented coding rules.
• Maintain correct treatment across multiple entities and locations.
• Flag bills when the entity or location cannot be determined from the available documentation.
• Reconcile vendor statements to the accounts payable subledger.
• Identify missing, duplicate, or incorrectly assigned bills.
• Research and resolve vendor account and billing discrepancies.
• Respond professionally to vendor payment-status inquiries.
• Track credits and rebills through resolution.
• Ensure the bill queue is fully entered and accurately cut off at period-end.
• Provide supporting documentation for audit and internal review requests.
• Assist with other accounts payable and accounting activities as assigned.
• Follow documented procedures and coding instructions consistently.
• Escalate exceptions, unclear coding, and unfamiliar vendors to the appropriate accounting team.
• Apply written feedback and coding corrections to future transactions.
• Raise recurring issues and process concerns to the appropriate team for resolution.

Qualifications:

• Bachelor's degree in Accounting or equivalent practical experience.
• Experience processing high-volume accounts payable transactions.
• Minimum of three (3) years of accounts payable experience, including sustained high-volume bill or invoice processing.
• Experience in Bill.com, including bill entry, coding, inbox management, and approval routing. is preferred based on the role's responsibilities.
• Has working knowledge in general accounts payable practices and generally accepted accounting principles.