Accounting Associate (AP)

Company: Nutra-finity Corp./Topshelf
No. of Employee: 10 - 50 employees

Job Description:

We are seeking a detail-oriented and proactive Accounts Payable Accounting Associate to join our Finance Team. The ideal candidate will be responsible for processing vendor invoices, managing payments, reconciling supplier accounts, and ensuring accurate financial records. This role requires strong organizational skills, proficiency in Microsoft Excel, and excellent communication abilities to liaise with suppliers and internal teams.

Key Responsibilities:

• Receive, verify, and process vendor invoices, and update payable ledgers.
• Match invoices against purchase orders and delivery or receiving documents (2-way/3-way matching) before approval.
• Prepare payment schedules and process vendor payments (checks, bank transfers, and other payment modes) on time.
• Reconcile supplier statements, verify balances, and resolve discrepancies.
• Maintain accurate records of payments, adjustments, and outstanding payables.
• Generate AP aging reports and monitor due dates to avoid late payments and missed discounts.
• Communicate with suppliers regarding invoices, payment status, and account issues.
• Coordinate with Purchasing, Warehouse, and other internal teams to resolve billing and delivery discrepancies.
• Support audits and compliance by maintaining organized records, including proper tax documentation (e.g., withholding tax).
• Utilize accounting software (ERPNext) and Excel for reporting and reconciliation.

Qualifications:

• Bachelor's degree in Accounting, Finance, Computer, or any related field.
• Experience in administrative reporting, reconciliation, and vendor or supplier communication.
• Proficiency in Microsoft Office applications, especially Excel.
• Strong attention to detail, organizational skills, and ability to multitask and meet payment deadlines.
• Effective communication and problem-solving skills.
• Digital literacy and ability to adapt to accounting systems.