Accounting Associate

Job Summary:

We are looking for a detail-oriented and organized Accounting Associate to join our Finance & Accounting team. The ideal candidate will be responsible for managing the company's accounts payable process, preparing supplier payments, maintaining accurate financial records, and supporting the accounting operations of our restaurants and wine retail business.

Key Responsibilities (KRA – Key Results Area):

Accounts Payable

• Receive, review, and verify supplier invoices and supporting documents.
• Match invoices against Purchase Orders (POs), Delivery Receipts (DRs), and Receiving Reports.
• Process accounts payable transactions accurately and on time.
• Prepare Check Vouchers (CVs) and supporting documentation for payment approval.
• Reconcile supplier statements and resolve billing discrepancies.

Payment Processing

• Prepare checks for suppliers, contractors, utility providers, and other payees.
• Coordinate check approvals and signatures with authorized signatories.
• Maintain records of issued, released, and outstanding checks.
• Prepare bank deposit slips and assist with other banking transactions when necessary.
• Ensure the confidentiality and security of company checkbooks and payment documents.

Operation Support

• Process supplier payments for food, beverages, wines, liquor, restaurant supplies, and operating expenses.
• Verify invoices from local and imported suppliers.
• Coordinate with restaurant branches and store managers regarding supplier payments and billing concerns.
• Monitor reimbursements, advances, and recurring operational expenses.

Reporting & Documentation

• Prepare payment schedules based on supplier due dates.
• Assist in month-end accounts payable reconciliation and aging reports.
• Generate accounting reports

General Accounting Support

• Assist the Accounting Supervisor in financial reporting and audit requirements.
• Coordinate with suppliers regarding account balances and payment confirmations.
• Perform other accounting and administrative duties assigned by management.

Qualification & Requirements:

• Bachelor's Degree in Accountancy, Accounting Technology, Financial Management, or a related field.
• Fresh graduates are welcome to apply
• Knowledge of basic accounting principles and bookkeeping.
• Experience using accounting software is a plus.
• Proficient in Microsoft Excel and other Microsoft Office applications.