Accounting Associate

Key Responsibilities

Sales & Accounts Receivable

• Record and process daily sales and accounts receivable transactions.
• Validate sales, collections, invoices, and related supporting documents.
• Assist in reconciling sales and accounts receivable records.
• Identify and report discrepancies, missing information, or unusual transactions.
• Maintain accurate and updated sales and AR records.

Petty Cash Fund

• Process and record petty cash fund transactions.
• Check petty cash replenishment requests and supporting documents for completeness and accuracy.
• Encode and maintain petty cash records and schedules.
• Assist in petty cash reconciliation and monitoring of supporting documents.

AI-Assisted Accounting & Data Processing

• Prepare and organize data for processing through the company's accounting systems and AI-assisted workflows.
• Run established AI/system prompts and workflows based on documented procedures.
• Review and validate AI-generated or system-generated outputs against source documents.
• Identify errors, inconsistencies, missing information, or unusual transactions and escalate them to the appropriate personnel.
• Assist in maintaining and improving standardized accounting processes and workflows.

Documentation & Finance Administrative Support

• Maintain organized digital and physical accounting and financial records.
• Assist in document checking, filing, scanning, encoding, and archiving.
• Prepare reports, schedules, reconciliations, and other working papers as assigned.
• Assist in gathering and organizing supporting documents for accounting, audit, tax, and other Finance requirements.
• Assist with routine Finance Department administrative activities and other tasks necessary for the efficient operation of the department.

Other Duties

• Perform other accounting, finance, administrative, documentation, data-processing, and operational support tasks as may be assigned by the Finance Manager or other authorized supervisor, whether or not specifically enumerated above, provided that such tasks are reasonably related to the Company's business and the employee's position.
• Provide assistance to other Finance team members when necessary to support departmental requirements and operational priorities.

Qualifications

Required

• College graduate, preferably in Accounting, Finance, Business Administration, or a related course.
• 1–2 years of relevant work experience preferred.
• Basic understanding of accounting principles.
• Proficient in Microsoft Excel / Google Sheets.
• Strong attention to detail and accuracy.
• Organized and able to handle repetitive, high-volume data processing.
• Comfortable working with computer systems and learning new software.
• Able to follow established procedures and deadlines.
• Good communication and coordination skills.

Preferred / Advantage

• Previous experience in Accounts Receivable, Sales Accounting, Bookkeeping, or Finance Operations.
• Experience using accounting software or ERP systems.
• Experience with Excel formulas, PivotTables, VLOOKUP/XLOOKUP, etc.
• Experience working with AI tools such as ChatGPT, Claude, Gemini, or similar platforms.
• Experience in a retail, restaurant, franchise, or multi-branch environment.
• Familiarity with invoicing, collections, sales reconciliation, and basic accounting documentation.