Accounting Associate

Accounting Associate

The Accounting Associate is responsible for managing daily accounting transactions, maintaining accurate financial records, processing financial documents, and ensuring timely and accurate accounting operations in accordance with company policies and procedures.

Key Responsibilities and Duties

1. Accounting Records & Bookkeeping

• Record and update daily financial transactions accurately and systematically.
• Maintain journals, ledgers, books of accounts, and other accounting records.
• Ensure accounting documents and supporting files are complete, accurate, and properly organized.
• Encode, update, and monitor financial data and transactions.

2. Accounts Payable & Accounts Receivable

• Process supplier invoices, billing statements, check vouchers, and other accounts payable documents.
• Prepare payment requests, expense reimbursements, and supporting documentation.
• Monitor customer billings, accounts receivable, and outstanding balances.
• Follow up on pending collections and maintain accurate payment records.
• Prepare and issue billing statements and official receipts, when applicable.

3. Reconciliation & Financial Monitoring

• Reconcile cash, bank transactions, and other financial records regularly.
• Review transactions and supporting documents to identify and resolve discrepancies.
• Monitor daily cash transactions, collections, and disbursements.
• Prepare accounting schedules and financial reports as required.

4. Financial Reports & Month-End Closing

• Prepare monthly accounting reports and supporting schedules.
• Prepare and organize financial data and documents for month-end and year-end closing.
• Review financial records to ensure completeness and accuracy.
• Maintain organized files and documentation for financial reporting.

5. Tax & Statutory Compliance

• Prepare documents and information required for tax and statutory filings.
• Maintain records related to BIR and other government requirements.
• Coordinate with government agencies, banks, suppliers, and other external parties when necessary.
• Ensure timely submission and proper documentation of accounting requirements.

6. Accounting Administration

• Maintain proper filing of invoices, receipts, vouchers, billing documents, and other accounting records.
• Monitor and track accounting-related documents, transactions, and requests.
• Coordinate with other departments regarding missing documents, billing concerns, and financial transactions.
• Perform other accounting-related duties and responsibilities assigned by management.