Accounting Associate

About the role

The Accounting Associate – Accounts Payable will primarily handle the Company’s day-to-day Accounts Payable and expense processing. The role will ensure that invoices and expenses are properly recorded, monitored, organized, and processed for payment on time, while supporting the Finance Team in maintaining accurate financial records.

Responsibilities

· Receive, review, and organize vendor invoices and supporting documents.

· Ensure all invoices for the month are received, properly documented, and completely processed.

· Upload and process vendor bills and expenses in QuickBooks Online.

· Maintain a separate Google Sheets AP Monitoring to track invoices, due dates, payment status and outstanding payables to ensure no payment is missed.

· Monitor due dates and identify payments that need to be processed immediately or within the day. Process approved vendor and company payments and update the payment status accordingly. Assist in properly categorizing expenses and bills under the appropriate accounts in QuickBooks.

· Coordinate with vendors and internal teams regarding missing invoices, supporting documents, billing concerns, and payment requirements.

· Maintain organized digital files for invoices, receipts, and payment documents.

· Assist the Finance Team with AP schedules, expense monitoring, bank reconciliation, month-end closing, and other finance-related tasks as needed.

Qualifications

· Bachelor’s degree in accounting, Finance, or a related field.

· 1–2 years of relevant experience is an advantage but not required.

· Knowledge of QuickBooks Online is preferred.

· Proficient in Google Sheets / Microsoft Excel.

· Good understanding of basic accounting principles.

· Strong attention to detail, organization, and time management.

· Able to manage multiple invoices and payment deadlines.

· Good communication and coordination skills.

· Willing to learn and take ownership of assigned responsibilities.

Pay: Php20,000.00 - Php22,000.00 per month

Benefits:

• Promotion to permanent employee

Work Location: In person