Accounting Associate

AT A GLANCE (OVERVIEW)

The Accounts Payable Associate is responsible for ensuring the accurate and timely processing of supplier invoices, expense bookings, and vendor payments. The role supports the company's financial operations by maintaining accurate accounts payable records, ensuring compliance with company policies and regulatory requirements, and performing reconciliations to support financial reporting and month-end close activities.

YOUR OVERALL MISSION & DAY-TO-DAY

Invoice Verification & Processing

• Review, verify, and process supplier invoices to ensure completeness, accuracy, and proper supporting documentation.
• Validate invoice details against purchase orders, goods receipts, contracts, and approved budgets, as applicable.
• Perform three-way matching of invoices, purchase orders, and goods receipts to ensure accuracy before payment processing.
• Compute and validate applicable taxes and VAT requirements for invoices and payments.
• Secure appropriate approvals and supporting documents prior to processing payments.

Accounts Payable Management

• Record operating expenses, inventory purchases, and fixed asset acquisitions accurately in the accounting system.
• Maintain accurate vendor records and accounts payable schedules.
• Book expenses and liabilities in accordance with accounting policies and reporting timelines.
• Monitor accounts payable aging and payment schedules to ensure timely settlement of obligations.
• Coordinate with vendors and internal stakeholders to resolve invoices and payment discrepancies.

Trade Accounts Payable

• Review supplier invoices against approved purchase orders, ensuring accuracy of costs, quantities, currencies, and payment terms.
• Process local and international supplier payments in accordance with approved timelines and company policies.
• Monitor inventory-related transactions and ensure accurate recording of purchases and related costs.
• Support the accurate accounting of inventory purchases and Cost of Goods Sold (COGS) through proper documentation and reconciliation.

Reconciliation & Reporting

• Reconcile vendor statements and accounts payable balances regularly.
• Gather and analyze financial data to ensure the accuracy and completeness of accounts payable records.
• Assist in identifying and resolving reconciliation variances and outstanding items.
• Support month-end and year-end closing activities through timely account reconciliations and accrual bookings.
• Prepare reports and schedules related to accounts payable as required.

Compliance & Controls

• Ensure payments are processed in accordance with agreed vendor terms and company policies.
• Maintain compliance with tax regulations, withholding tax requirements, and other applicable financial regulations.
• Ensure proper filing and maintenance of accounting records and supporting documents.
• Participate in process improvement initiatives to strengthen controls, efficiency, and accuracy within the accounts payable function.

General Accounting Support

• Assist in the preparation of financial reports and schedules assigned.
• Support audit requirements by providing complete and accurate documentation.
• Perform other accounting and finance-related duties as assigned.

CORE COMPETENCIES

• Creative: Find simple, practical ways to solve daily work challenges, adjusting when plans or priorities change
• Considerate: Greet teammates and partners and treat everyone with respect
• Customer Focused: Provide accurate and polite service to employees and customers, making sure to respond promptly to questions or requests
• Continuously Learning: Seek guidance and apply feedback from leaders or peers, shows visible improvement in daily tasks and service
• Collaborative: Communicate clearly and respectfully with teammates. Complete tasks on time and support team goals

YOUR TALENT (QUALIFICATIONS)

• Bachelor’s Degree in any business-related course with basic to intermediate Accounting units
• Knowledgeable in Microsoft Excel, Pivot, SAP
• At least 1-2 years of experience in Accounts Payable or related is preferred.
• Attitude toward continuous learning, strong work ethic, communicates well with internal and external groups
• Maintains integrity and confidentiality of corporate data

Job Types: Full-time, Permanent

Education:

• Bachelor's (Preferred)

Experience:

• Accounting Clerk: 1 year (Preferred)

Work Location: Hybrid remote in Mandaluyong