Accounting Associate

Job Purpose:

The Accounting Associate plays a vital role in our Accounting and Finance team by executing a variety of accounting and administrative tasks. This role is instrumental in maintaining accurate and efficient financial operations, encompassing Billing/Invoicing, Sales Tax Compliance, Collections, and Account Reconciliations. The Associate will also engage in Ad Hoc analysis, modeling, and support during special financial projects. This position requires a high level of responsibility, accountability, efficiency, and accuracy.

Primary Roles and Responsibilities:

• Execute customer billing and invoicing tasks.
• Analyze customer accounts receivable, invoice aging status, and identify issues preventing payment.
• Ensure timely follow-up on past due invoices and coordinate the upload of invoices to customer portals.
• Maintain compliance with multi-jurisdictional Sales Tax filing requirements.
• Conduct job-cost analysis and support the Accounts Payable team by learning and backing up AP procedures.
• Employ creative problem-solving skills to identify and implement cost-saving measures and performance enhancements.
• Conduct benchmarking and process analysis to drive operational efficiency.
• Serve as a backup to other department team members.
• Prepare and deliver reports as requested, provide support and information to team members.
• Manage organizational tasks such as sorting and distributing mail, delivering job bags, and retrieving mail from the post office.
• Maintain electronic forms and records in customer/vendor files.

Qualifications:

• Proven experience in accounting or a related administrative position; experience in the graphic communication industry is preferred.
• Strong proficiency in Microsoft Office, especially Excel.
• Adept at typing and using ten-key.
• Excellent communication, interpersonal, and time management skills.
• Ability to handle confidential information and interruptions with professionalism.
• Organizational skills are critical; must be able to lift and carry up to 30 pounds comfortably.
• Secondary or post-secondary education in accounting, finance, or a related field, or equivalent practical experience.

Expected Hours of Work:

• Days and hours of work are Monday through Friday, 8:00 AM to 5:00 PM.

Workplace Type & Environment:

• This is an onsite position and may only be completed at an assigned location.

Travel:

• Little to no travel is expected for this position.

Success Profile/Attributes:

• Customer focused.
• Strong work ethic.
• High energy level.
• Strong sense of urgency.
• Excellent verbal and written communication skills.
• Comfortable with Technology / Microsoft Office.
• Strong time management skills.
• Team oriented.

Key Behaviors:

• Communication - Writes and speaks effectively and professionally. Demonstrates openness and honesty during meetings; asks questions to ensure understanding; uses consideration and tact in all communications.

• Adaptability / Flexibility - Adapts well to changing priorities, deadlines, and directions; Manages competing demands; Able to deal with frequent changes, delays, or unexpected events; Performs a wide variety of tasks and changes focus quickly as demands change; Manages transition from task to task effectively.

• Service Attitude - Positive "Yes, I will help you with that." attitude with all team members, customers, and vendors. Customer focused; Responds promptly to requests; Solicits feedback to improve service; Meets commitments; willing to go above and beyond to provide extraordinary service.

• Quality and Thoroughness - Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality. Recognizes what factors will diminish the effectiveness of work or words if neglected.

• Leadership and Initiative - Recognizes and does what is needed before being asked to do it. Thinks about potential solutions to challenges and brings ideas to the attention of management. Seeks increased responsibilities.

• Responsiveness - Effective in time management; Responds to requests for service in a timely and thorough manner; Does what is necessary to ensure customer satisfaction; Prioritizes projects against customer needs; Personally responsible; Works hours necessary to complete assigned work; Is regularly present and punctual, arriving prepared for work.

• Teachable - Lifelong learner attitude; Eager and open to learning new things. Learns from mistakes and approaches them with humility and ownership.

• Accountable - Able to hold self and others accountable to commitments and high standards for quality and service; Direct but tactful in communications regarding accountability.

• Orderliness - Arranges oneself and surroundings to achieve greater efficiency.

• Professionalism - Keeps commitments, comes prepared for meetings, and has appropriate dress/appearance.

Vivid Impact provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.