Accounting Clerk

Description:

The Accounts Payable & Receivable Clerk is responsible for processing vendor invoices, issuing customer invoices, reconciling accounts, and supporting month-end close activities. This dual-role position requires strong organizational skills, accuracy, and the ability to communicate effectively with internal and external stakeholders.

Requirements:

Accounts Payable (AP)

• Receive, review, and code vendor invoices in the accounting system
• Match purchase orders, packing slips, and invoices to ensure accuracy
• Schedule and process weekly check runs and ACH payments
• Reconcile vendor statements and resolve discrepancies
• Maintain AP files and vendor records
• Respond to vendor inquiries regarding payment status

Accounts Receivable (AR)

• Generate and send customer invoices promptly and accurately
• Post cash receipts, process credit memos, and apply payments to customer accounts
• Reconcile AR sub-ledgers to the general ledger on a monthly basis
• Monitor aging reports; follow up on past-due accounts and prepare statements
• Collaborate with sales/customer service teams to resolve billing disputes
• Prepare write-off and bad debt analysis as needed

Month-End & Reporting

• Assist with month-end close: accruals, journal entries, and account reconciliations
• Prepare AP and AR schedules and reports for management review
• Support external and internal audits by providing documentation and explanations

Qualifications & Skills

• Education: Associate degree in Accounting, Finance, Business Administration, or a related field required; bachelor’s degree preferred. Candidates currently pursuing a qualifying degree may also be considered.
• Experience:
  • 2+ years in accounts payable and accounts receivable roles
  • Experience with ERP/accounting software (e.g., QuickBooks, Sage, NetSuite, Microsoft Dynamics)
• Technical Skills:
  • Strong Excel skills (VLOOKUP, pivot tables)
  • Familiarity with electronic payment processing and banking portals
• Attributes:
  • Exceptional attention to detail and organizational ability
  • Strong analytical and problem-solving skills
  • Excellent communication and interpersonal skills
  • Ability to prioritize, meet deadlines, and work independently