Accounting Clerk

About the role

The Accounting Clerk plays a critical operational role in maintaining the accuracy and integrity of financial records across real estate portfolios and property management operations. This role is responsible for daily transaction processing, tracking rent collections, managing vendor disbursements, performing bank reconciliations, and supporting property accountants with month-end ledger close and reporting.

Key responsibilities

• Record and post daily tenant rent payments, association dues, security deposits, and utility billings accurately in the property accounting system
• Generate and distribute monthly statement of accounts (SOAs) or rent invoices to residential and commercial tenants
• Monitor tenant ledger balances, identify delinquent accounts, and coordinate with Property Managers regarding payment follow-ups or late fees
• Cross-check incoming payments and security deposit refunds against signed lease agreements and schedule updates
• Receive, code, and input vendor invoices into the general ledger
• Prepare check vouchers, electronic bank transfers, or disbursement schedules for management approval
• Track recurring monthly property bills to ensure timely payments and avoid penalties or service interruptions
• Perform regular matching of bank statements against internal cash books and tenant collection reports
• Ensure subsidiary ledgers reconcile with the General Ledger
• Maintain a systematic digital and physical filing system for lease contracts, official receipts, disbursement vouchers, and tax documents

About you

• Bachelor's Degree or Associate Degree in Accounting, Finance, Business Administration, or a related field
• 1–3 years of hands-on bookkeeping or accounting experience, preferably in real estate, property management, or leasing operations
• Basic understanding of lease structures, property expense allocations, and property management accounting principles