ACCOUNTING CLERK

Accounting Clerk

The Accounting Clerk prepares, examines, and analyzes accounting records, financial statements, and other financial reports for designated company funds and the Annual Services Appeal. This position ensures the accuracy, completeness, and compliance of financial information with applicable reporting requirements and internal procedures.

The Accounting Clerk also administers the Deposit and Loan Program and performs accounting functions for the Property Insurance, Benefit Plan, and Wellness programs. The position reports to the Chief Financial Officer/Business Manager and exercises independent judgment and initiative in carrying out assigned responsibilities.

Because this position handles sensitive financial and personal information, it requires a high level of confidentiality and discretion. The Accounting Clerk regularly uses Microsoft Office applications, including Outlook, Word, PowerPoint, and Excel, as well as general ledger and other accounting software.

ESSENTIAL DUTIES AND REPOSIBILITIES

• Oversee the Diocesan Services Appeal, including the processing of monthly pledges from parishes and parishioners.
• Coordinate the annual mass mailing of the Diocesan Services Appeal pledge materials to all registered households in the diocese.
• Administer the Deposit and Loan Program, including processing deposits and withdrawals, calculating semiannual interest, and preparing statements for parishes.
• Perform accounting functions for the Property Insurance, Benefit Plan, and Wellness programs, including processing premium payments, recording deposits, and tracking receivables.
• Record donations and prepare and mail acknowledgment letters for designated diocesan funds.
• Perform accounting functions for assigned departments and programs.
• Prepare, analyze, and post journal entries.
• Create, maintain, and use spreadsheets of varying complexity.
• Perform general ledger, bank, investment, and other account reconciliations.
• Prepare documentation and provide assistance for the annual financial audit.
• Complete special projects and other duties as assigned.
• Maintain a work schedule that supports timely and responsive service to parishes, diocesan staff, and other stakeholders.

QUALIFICATIONS AND SKILLS

• Associate degree in accounting, business, or a related field preferred; an equivalent combination of education and relevant experience may be considered.
• At least five years of progressively responsible, full-time accounting experience required.
• Experience in administrative or executive administrative support preferred.
• Experience with fund accounting and accounting for nonprofit organizations preferred.
• Working knowledge of Generally Accepted Accounting Principles (GAAP).
• Knowledge of general ledger and financial reporting systems.
• Experience with multi-entity accounting, interfund transactions, and consolidations.
• Proficiency with Microsoft Office, particularly Excel, Outlook, Word, and PowerPoint.
• Strong analytical, organizational, communication, and problem-solving skills.
• Ability to manage multiple priorities, meet deadlines, and work independently.
• Demonstrated ability to handle confidential information with discretion and professionalism.
• Must be a practicing Catholic and in good standing with the Church.

Applicant must clear Texas/National Background Check, Fingerprint and Driving Check in order to be considered.