Accounting Clerk

The Accounts Payable Clerk’s primary functions are to enter all vouchers and expenses as they are received into the correct expense account. They will maintain all records in a well organized fashion for easy audit trail as well as assist with vendor issues. . Other duties may include assisting with mailing of hard checks and depositing money into our bank account weekly.

Essential Job Functions:

• Maintains payable accounts by verifying and posting account transactions. Able to match invoices to purchase order and bill of laden by performing 3-way match of all PO’s and Load orders that are received. This will prep all invoices for payment when due

• Enter all general & administrative expenses directly into vendors’ accounts as applicable.

• Assist and run all check runs on a weekly basis. Work along side Asst. Controller and Sr. Accountant to ensure all vendors are paid appropriately.

• Maintains historical records by filing documents and adhering/creating a new filing system.

• Verifies vendor accounts by reconciling monthly statements and related transactions

• Assist in other duties such as mailing of hard checks and depositing money in the bank

• Work with other departments as needed to rectify vendor issues

• Protects organization’s value by keeping all accounting and customer information/data safe and confidential.

• High School Diploma or equivalent.

• 1 – 3 years of financial/accounting and administrative experience is preferred.

• Working knowledge of Word, Excel, and accounting software.

• Ability to maintain a high level of accuracy and speed in preparing and entering financial information

• Ability to maintain confidentiality concerning financial files

• Ability to meet daily, weekly and month-end deadlines

• Computer skills including the ability to operate computerized accounting, spreadsheet, and word processing programs, and email at a highly proficient level

• Analytical and problem solving skills

• Oral and Written communication skills

• Ability to multi-task