Accounting Clerk

JOB REQUIREMENT: GRADUATE OF BS. ACCOUNTANCY & ACCOUNTING RELATED COURSES

JOB SUMMARY:

Reconcile accounts and maintain proper adjustments/records in Accounts Receivables and other related accounts.

'1.0 Reconciliation

1.1 Certificates and forms

1.1.1 Tax Certificates

1.1.1.1 Certificates received from Treasury Department to be reconciled ( Dates/ Payee's TIN number/ Payee's Name and Address/ Payor's signature). References/Invoices should also be included or attached in the certificate.

1.1.1.2 Once verified create a summary of certificates received to be applied in QAD. Application thru Payment Maintenance/QAD Cimloading, once posted print out the Payment Register and to be reviewed and signed to Department signatories.1.1.1.3 Once signed all attachments will be forwarded to Accounting Department ( Account Analyst)

1.1.2 Adjustment Form

1.1.2.1 Reconcile the details of received adjustment form ( Penalties/ Price Adjustment/ Unapplied overpayment & without reference, retention) particularly the amount, reference, nature of adjustment and approval of signatories.

1.1.2.2 Once verified create if its Debit/Credit Memo and apply thru Payment Maintenance or Unapplied payment application, once posted print out the Payment Register and to be reviewed and signed to Department signatories.

1.1.3 Returned Goods

1.1.3.1 Receive summary of Returned Goods from Warehouse Department and reconcile the attachments vs the summary. Once reconciled create Credit Memo and apply thru Payment Maintenance ( Invoices) or Summary (CMF325). All summary will be reviewed and signed by Department signatories.

1.1.4 MDC Countering (every 10th and 25th of the month)

1.1.4.1 Receives MDC Invoices forwarded by Warehouse Department together with summary of turnover, Check Invoices from the turnover(Invoice Number, Page numbers, attachments). Sort Invoices according to Invoice date and number for encoding. Separates Invoices that not yet for counter. Generate a list of Invoices from QAD, then encode the actual forwarded invoices for matching

1.1.4.2 After encoding and thorough checking, separates the original from credit and collection copy, the original invoices were then checked against the encoded list. After checking, if there's no error proceeds for printing the Acknowledgement receipt which will be attached to the original invoices for counter.

1.1.4.3 Forwards acknowledgement Receipt and Original Sales invoices for countering to Mercury Drug Corporation Main

1.1.5 Order Form

1.1.5.1 Receive order form with Statement of Accounts and additional attachment if required from Sales Department. Inform Sales Representative for collections/status of outstanding accounts for verifications or remarks. Once verified and signed forms will be forwarded to Sales Department for processing.

2.0 Reports/Schedule

2.1 Preparation of schedules

2.1.1 Prepare schedule of Aging A/R trade accounts. Schedules will be submitted to Sales Department for distribution and retain copy for filling.

2.1.2 Prepare schedule of COD Accounts and Summary of 90 days accounts every end of the month. Schedules will be submitted to Sales Department for distribution and retain copy for filling.

3.0 Filing

3.1 Filing of Documents

3.1.1 Filling of Debit/Credit Memo, receiving copy of forwarded schedules and summary of Tax Certificates.

3.1.2 Filling of Invoices Credit and Collection copy

3.1.3 Filling of all of Schedules submitted

4.0 Other Duties and Responsibilities

4.1 Field Works

4.1.1 Field audit work to assigned Sales Representatives

Job Type: Full-time

Education:

• Bachelor's (Preferred)

Work Location: In person