Accounting Clerk

About Artisan Labs:

Artisan Labs is a specialty cosmetic formulator and manufacturer located in the heart of scenic Magic Valley (Twin Falls County), Idaho. We serve primarily skin care brands sold through specialty and direct to consumer channels. Our mission is “Prospering Brands of Distinction through Brandcrafted Service and our FACE Values.” Brandcrafted service is just a creative way of saying we have designed our services to our customer to ensure we treat them how they want to be treated. Artisan Labs service proposition has been designed from years of experience at top levels of leadership at other contract manufacturers and direct to consumer brands. We are intimately aware of the pain points that can exist when brands work with contract manufacturers. What does “FACE values” mean? Similar to “taking something at face value”, it means our employees and our customers can trust that the way we say we do things is the way they really are. Our FACE values resonate with us to our core; they are the unifying characteristics within our culture, namely amily, uthentic, gile, reative, raftsmanship, and mpowerment.

If aspects of our mission and values carry deep meaning for you as well, we invite you to apply!

Job Summary

The Accounting Clerk supports Artisan Labs by processing accounts receivable and accounts payable transactions, maintaining accurate financial records, and assisting with routine journal entries and month-end close tasks under the Controller’s guidance.

The Accounting Clerk reports to the Controller, who provides training, established procedures, and guidance on accounting questions. The role works with Account Managers, Supply Chain, and Warehouse to clarify transaction details and keeps records and supporting documentation current.

Job Description

Accounts Receivable Responsibilities

Prepare and send customer invoices for deposits, completed orders, and other approved charges using sales orders, shipment records, customer terms, and supporting documentation.

Apply customer payments to the correct invoices and reconcile unapplied payments, deposits, credits, and account balances.

Monitor receivables aging, send statements and payment reminders, document collection activity, and escalate overdue balances or disputed charges.

Coordinate with Account Managers and Accounting to resolve billing discrepancies and process approved credits or adjustments.

Flag accounts that may require a credit hold or payment before shipment and communicate their status to the appropriate decision maker.

Accounts Payable Responsibilities

Enter vendor invoices accurately, including account coding, payment terms, due dates, and supporting documents.

Match invoices to purchase orders and receiving records where applicable; resolve price, quantity, freight, and receipt discrepancies with Supply Chain and Warehouse.

Route invoices for approval and prepare payment batches according to approved terms, due dates, and Accounting direction.

Reconcile vendor statements, investigate missing invoices or credits, and respond to vendor payment inquiries.

Maintain vendor records and W-9 documentation; verify requests to change payment details through established procedures and support year-end 1099 preparation.

Journal Entries and Month End Close Responsibilities

Prepare routine journal entries using established templates and supporting schedules provided or reviewed by the Controller; post entries after Controller approval.

Complete assigned AR, AP, and general ledger account reconciliations using established procedures and flag discrepancies for the Controller’s review.

Assist with assigned month-end close tasks by gathering supporting documents, reviewing unprocessed invoices, outstanding credits, and unapplied cash, and identifying missing information for the Controller’s review.

Maintain account schedules and organized supporting records for journal entries, reconciliations, and close activities; provide current AR and AP aging reports and updates on unresolved items.

Ask the Controller for guidance on unfamiliar transactions, reconciliation differences, missing documentation, or issues that may delay month-end close.

Identify recurring errors or delays and recommend practical improvements to billing, payment, and documentation workflows.

Recordkeeping and Financial Control Responsibilities

Maintain complete transaction records and follow approval requirements and separation of duties. Obtain authorization for journal entries, credit terms, write-offs, refunds, payment releases, and exceptions; protect confidential financial information and report unusual transactions.

Education Skills and Experience Needed

High school diploma or equivalent required; coursework or an associate degree in accounting, finance, or business preferred.

One to two years of accounting support, bookkeeping, accounts receivable, or accounts payable experience preferred. Familiarity with journal entries and month-end close is helpful; training and guidance will be provided.

Basic understanding of accounting concepts, invoices, purchase orders, and payment terms, with a willingness to learn journal entries and account reconciliations.

Proficiency with Excel or Google Sheets and comfort learning accounting and ERP systems; manufacturing experience is a plus.

Strong attention to detail, organization, and follow-through, with the ability to manage competing deadlines.

Professional communication skills and sound judgment when handling customer balances, vendor questions, and confidential information.

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person