Accounting Coordinator

Position Description

1. Position Title: Accounting Coordinator, Employee Group: Support Staff, Position Classification: Non-Exempt

2. General Description of the Position’s Function and Purpose

The Accounting Coordinator is responsible for a variety of accounting and other administrative duties. While part of a team, this position will be primarily focused on Accounts Receivable and donation processing. This role is partially funded by and requires regular interaction with Christian ministry partners and their donors internationally and therefor requires ministry alignment for effectiveness in cross-cultural, relationship-based communication.

3. Specific Duties and Responsibilities

• Accounting & Administrative Support
• Generate financial reports as needed
• Assist with annual audit and Form 990 preparation
• Complete a broad variety of administrative tasks for: VP of Finance, Associate Director of Finance
• Process donations in a timely and accurate manner, including:
• Recording gifts in NetSuite
• Generating and sending donor receipts
• Ensuring thank-you letter protocol is met with other team members
• Monitoring and updating donor contact information to ensure accuracy and consistency across systems
• Restricted Funds & Program Support
• Support the Child Sponsorship Coordinator as needed in managing Child Program restricted funds, including tracking, reconciliation, and preparation of month‑end wires
• Create journal entries to accurately record fund transfers for various Child and other program needs
• Support leadership with clear reporting as requested related to restricted donor funds
• Process expense reports for the VP of Administration and Child Programs and President/CEO
• Review and approve all expenses submitted in expense software for adequate backup documentation and coding
• Track and send notifications of past due expense reports
• Other duties as assigned

4. Knowledge/Skills Required by the Position

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required:

• Agreement with Assist International’s mission and goals
• Excellent organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly
• Ability to work under pressure and tight deadlines with accuracy and professionalism
• Strong accounting skills
• Strong Excel skills
• Competent with MS Office
• Strong computer skills and ability to learn new programs
• Demonstrated ability to provide excellent donor care with professionalism, warmth, and discretion
• Ability to communicate financial information clearly to non-financial audiences, including donors and program staff
• Excellent attention to detail
• Strong critical thinking skills
• Strong written and verbal communication skills
• High level of integrity, discretion and stewardship when working with donations and confidential information

5. Responsibility

• Supervisory Controls – None
• Written Guidelines – Will be expected to uphold all company policies and procedures.

6. Difficulty

• Complexity – Moderate to high level of complexity
• Scope and Effect – This employee will be an essential part of the daily operations and productivity of the Accounting Department.

7. Personal Relations

• Contact with all personnel at Assist International (leadership, program managers, and support staff), vendors, donors, and volunteers
• Purpose of contacts includes coaching and coordination with leadership; supervision and direction from Finance; ongoing donor interaction for receipting, communication, restricted fund clarification, as well as vendor and internal coordination.

8. Environment

• Physical Requirements – This position requires lifting up to 40 lbs.
• Work Environment – Computer will be provided for remote work. Alternatively, a physical office desk can be provided at our Bend, Oregon office.
• Travel is not required for this position

9. Title of the Person to Whom This Position Reports

• Vice President, Finance

10. Qualifications – Minimum Required

• Education – HS diploma required, college degree required, preferably in Accounting or related field.
• Experience – Minimum 3 years bookkeeping or other accounting experience required. Previous NetSuite experience preferred.
• Must be legally able to work in the United States.

11. Desirable Additional Qualifications

• Detail-oriented, flexible and work well under pressure, meeting multiple, sometimes conflicting, deadlines
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Small business mindset with a relational workstyle
• Demonstrate a cooperative attitude with colleagues and supervisors
• Flexibility, adaptability and a sense of humor
• Familiarity with expense tracking software.

Job Type: Full-time

Pay: $50,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Disability insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Parental leave
• Vision insurance

Education:

• Associate (Required)

Experience:

• Accounting: 3 years (Preferred)

Work Location: Remote