Accounting Coordinator

Accounting Coordinator

Greater Montgomery Home Builders Association (GMHBA)

Location: Montgomery, Alabama
Position Type: Part-Time | Approximately 25 Hours Per Week
Compensation: Hourly, Based on Experience and Qualifications
Reports To: Executive Officer

Position Summary

The Greater Montgomery Home Builders Association (GMHBA) is seeking an experienced, detail-oriented Accounting Coordinator to manage the day-to-day accounting and financial operations of our association.

This position is responsible for maintaining accurate financial records, preparing monthly financial statements, processing payroll and payroll tax reporting, managing accounts payable and receivable, assisting with budgeting, and overseeing dues billing and account balances.

The ideal candidate will have a strong background in bookkeeping and accounting, with the ability to independently manage financial responsibilities, meet deadlines, and maintain a high level of accuracy and confidentiality.

An accounting degree is preferred but not required. Substantial hands-on bookkeeping and accounting experience is essential.

Essential Duties & Responsibilities: Accounting & Financial Reporting

• Maintain accurate financial records using Sage accounting software.
• Independently prepare monthly financial statements, including balance sheets and income statements.
• Maintain and reconcile the general ledger.
• Perform monthly bank and credit card reconciliations.
• Prepare journal entries, accruals, and adjusting entries as needed.
• Assist with month-end and year-end closing procedures.
• Maintain organized financial records and supporting documentation.
• Coordinate with outside accountants and provide documentation for annual audits and other financial reporting needs.

Payroll & Tax Reporting

• Independently process payroll accurately and on schedule.
• Maintain payroll records, deductions, withholdings, and employer tax obligations.
• Prepare and submit quarterly federal and state payroll tax reports, including Form 941 and applicable state filings.
• Prepare year-end payroll reporting, including Forms W-2 and W-3, and coordinate applicable 1099 reporting.
• Ensure required payroll tax deposits and filings are completed accurately and on time.

Direct experience processing payroll and preparing payroll tax reports is required. Experience limited to entering payroll information into a third-party payroll service is not sufficient on its own.

Accounts Payable & Receivable

• Process vendor invoices, payments, and reimbursements.
• Maintain accurate accounts payable and receivable records.
• Prepare invoices for association dues, sponsorships, events, and other charges.
• Record and apply payments to appropriate accounts.
• Monitor outstanding balances and coordinate follow-up on past-due accounts.
• Reconcile accounts payable and receivable with the general ledger.

Budgeting & Financial Oversight

• Assist the Executive Officer with developing and monitoring the annual operating budget.
• Prepare monthly financial reports for Board of Directors and leadership meetings.
• Monitor expenses and assist with financial projections.
• Provide accurate financial information to support association operations and decision-making.

Account Administration & Support

• Process annual dues renewals and associated billing.
• Maintain accurate account balances and payment records.
• Coordinate with association staff to ensure financial and account information remains current.
• Provide additional accounting and administrative support as needed.

Required Qualifications

• Proven bookkeeping or accounting experience, including independently preparing monthly financial statements.
• Hands-on experience processing payroll and preparing payroll tax reports.
• Strong understanding of general ledger accounting, journal entries, and account reconciliations.
• Experience managing accounts payable and receivable.
• Proficiency with accounting software; Sage experience preferred.
• Strong Microsoft Excel skills.
• Excellent organizational skills and attention to detail.
• Ability to work independently, prioritize responsibilities, and meet established deadlines.
• High level of professionalism, discretion, and confidentiality.

Work Schedule & Compensation

This is a part-time, hourly position requiring approximately 25 hours per week. Compensation will be based on experience and qualifications.

The work schedule will be determined, with flexibility to accommodate established payroll dates, monthly financial reporting deadlines, and quarterly and annual tax reporting requirements.

The position is classified as nonexempt and eligible for overtime compensation in accordance with applicable law.

How to Apply

Interested candidates should submit a resume highlighting their bookkeeping and accounting experience, particularly in financial statement preparation, payroll processing, payroll tax reporting, and accounting software.

Submit resumes to: [email protected]

Greater Montgomery Home Builders Association is an Equal Opportunity Employer.

Pay: $27.00 - $35.00 per hour

Expected hours: 20.0 – 30.0 per week

Work Location: Hybrid remote in Montgomery, AL 36117