ACCOUNTING EXECUTIVE – ACCOUNTS PAYABLE

POSITION: ACCOUNTING EXECUTIVE – ACCOUNTS PAYABLE

Specific Duties and Responsibilities:

• Record invoices in the accounting system and verify accuracy against purchase orders, including rates, quantities, and receipts.
• Ensure proper account coding and necessary approvals prior to general ledger posting.
• Assist in processing check requests and verify expense reports for appropriate approvals and allowances.
• Perform check runs and prepare invoice packets with proof of payment for filing.
• Investigate outstanding balances and review aging reports to ensure accuracy and timely payments.
• Serve as the main point of contact for vendors, ensuring proper documentation and timely resolution of outstanding balances.
• Set up and maintain vendor records in the accounting system.
• Monitor accounts payable email inquiries and respond within 24 hours.
• Research and resolve discrepancies, issues, and inquiries related to accounts payable.
• Request and file W-9 forms and prepare 1099 forms annually for applicable vendors.
• Assist in implementing process improvements to enhance the accounts payable cycle.
• Prepare ad hoc reports and perform bank reconciliations.
• Monitor daily communications and respond to queries promptly.
• Record and file cash transactions while managing credit control and collections.
• Process expense requests for approval.
• Perform basic administrative tasks such as filing, data entry, answering calls, and mail handling.
• Communicate with clients and vendors via phone, email, or in person.
• Process financial transactions, issue checks, and update ledgers and budgets.
• Prepare financial reports.
• Assist with audits, verification processes, and discrepancy resolution.

MINIMUM QUALIFICATIONS:

1. EDUCATION: Graduate of any Business course.

2. EXPERIENCE: One year work experience as Finance Staff.

3. SKILLS:

● Honest and trustworthy

● Able to maintain confidentiality

● Above average communication skills both verbal and written

● Working knowledge of Word and Excel

4. SUPERVISION: Standard; attention to detail required

Job Types: Full-time, Permanent

Pay: Php25,000.00 - Php30,000.00 per month

Benefits:

• Health insurance
• Opportunities for promotion
• Paid training
• Pay raise
• Promotion to permanent employee

Work Location: In person