Accounting Executive

Responsibilities and Accountabilities:

• Support the day-to-day functions of accounting department.
• Ensure accounts payable / receivable, journal entries, and general ledger functions are performed in an effective and efficient manner.
• Encoding of approved Billing Statement in Xero, preparation of Official receipt upon payment receipt and client payment encoding in Xero.
• Prepare payments and maintain proper records of account payable on a timely basis.

A. Vendor Payments

• Preparation of Vendor Invoices for payments. Three-way checking by comparing approved Purchase Order, invoice and Good Receipt or Service Completion supporting. Ensuring the completeness and correctness of invoices and if approval for invoice payment is received from the Project Manager.
• Encoding in Xero
• Preparation of Payment Vouchers and payment processing (online banking, Manager’s Check etc.)
• Preparation of supplier’s 2307.
• Preparation of BIR Reports-Alpha list, Relief, SAWT

B. Employee Claims and Expenses

Preparation of Employee Claims and Expenses for payment. Verifying completeness of attachment and correctness of computation. Ensuring approval from the Project Manager.

• Preparation of Employee Claims and Expenses for payment. Verifying completeness of attachment and correctness of computation and ensuring approval from the Project Manager.
• Encoding to Xero
• Preparation of Payment Voucher and processing of payment
• Responsible for overall filing of accounts related documents and maintenance of records.
• Uploading of payment for SSS, PhilHealth, Pag-IBIG and BIR
• Liaise with vendor / internal departments / inter-companies on the payment documentation submitted.
• Assist in monthly account closing.
• Maintaining the company’s fixed asset register, ensuring that depreciation, all additions, and disposals are properly accounted for.
• Assist in courier arrangement and ensuring completeness of documentation.
• Scope of work will be revised depending on the management needs or requests.
• Any tasks assigned by Superior from time to time.