Accounting generalist

MAIN RESPONSIBILITY

Responsible for providing general accounting support with primary focus on the company's Franchise Operations. Handles franchise-related accounting transactions, billing, accounts receivable, collections monitoring, payment verification, reconciliation, sales reporting, and coordination with franchisees and internal departments.

Ensures that franchise financial transactions and records are accurate, complete, properly documented, and processed in accordance with company accounting policies, procedures, and controls.

The position may also perform field visits to franchise branches when necessary to verify records, address accounting concerns, and coordinate directly with franchisees or branch personnel.

KEY RESPONSIBILITIESFRANCHISE ACCOUNTING OPERATIONS

• Handle and monitor accounting transactions related to the company's franchisees.
• Maintain accurate and updated records of franchise sales, billings, payments, receivables, and other financial transactions.
• Prepare and issue franchise-related billings, Statements of Account, and other required accounting documents.
• Monitor franchisee accounts and ensure timely recording of payments and transactions.
• Verify franchisee payments against billing records and supporting documents.
• Monitor outstanding balances and coordinate with franchisees regarding unpaid or overdue accounts.
• Assist in the reconciliation of franchisee accounts and resolve discrepancies.
• Review franchisee financial documents and reports for completeness and accuracy.
• Maintain organized and updated franchise accounting records.

FRANCHISE SALES & REPORT MONITORING

• Collect, review, and validate sales reports submitted by franchisees.
• Compare reported sales with available company records and identify discrepancies.
• Monitor franchise sales and other financial information required for accounting purposes.
• Prepare and consolidate franchise-related accounting reports.
• Assist in monitoring franchise fees, charges, deductions, and other applicable billings.
• Coordinate with Franchise Operations regarding missing, incomplete, or inconsistent reports.
• Follow up with franchisees regarding required reports and supporting documents.

ACCOUNTS RECEIVABLE & COLLECTIONS SUPPORT

• Monitor franchise accounts receivable and outstanding balances.
• Prepare aging reports and other receivables monitoring reports.
• Follow up with franchisees regarding outstanding balances and required payments.
• Coordinate with concerned departments regarding collection concerns and account discrepancies.
• Ensure payments are properly recorded and applied to the appropriate franchisee account.
• Assist in maintaining accurate records of collections and receivables.

RECONCILIATION & ACCOUNTING RECORDS

• Perform regular reconciliation of franchisee accounts, payments, billings, and related transactions.
• Investigate and resolve discrepancies between accounting records, franchise reports, and supporting documents.
• Maintain accurate subsidiary records and supporting schedules.
• Assist in month-end and year-end accounting activities related to franchise operations.
• Ensure proper filing and safekeeping of accounting documents and records.
• Assist in preparing schedules and supporting documents for accounting review and audit.

GENERAL ACCOUNTING SUPPORT

• Assist with Accounts Payable, Accounts Receivable, General Ledger, and other accounting activities as assigned.
• Prepare accounting schedules, reports, and supporting documents.
• Assist in recording and reviewing accounting transactions.
• Check invoices, receipts, vouchers, and other supporting documents for completeness and accuracy.
• Assist in monitoring and reconciling various accounts.
• Support the Accounting Department during month-end and year-end closing.
• Assist with audit requirements and provide requested accounting documents and schedules.
• Perform other accounting-related tasks as assigned by the Accounting Supervisor/Manager.

FRANCHISE COORDINATION & FIELD SUPPORT

• Coordinate closely with Franchise Operations, Finance, Treasury, and other concerned departments regarding franchise accounting matters.
• Communicate professionally with franchisees regarding billing, payment, account balances, reports, and other accounting concerns.
• Assist franchisees in understanding required accounting documents, reports, and payment requirements.
• Conduct field visits to franchise branches when necessary to verify accounting records, sales reports, supporting documents, billing concerns, or other franchise-related accounting matters.
• Coordinate with franchisees and branch personnel during field visits to clarify discrepancies and resolve accounting concerns.
• Follow up on findings or concerns identified during franchise branch visits.
• Provide timely updates regarding franchise account concerns and unresolved discrepancies.
• Maintain confidentiality of franchisee and company financial information.
• Ensure that all transactions, findings, and communications are properly documented.

REPORTING & PROCESS IMPROVEMENT

• Prepare regular franchise accounting reports and monitoring schedules.
• Consolidate franchise accounting data for management reporting and analysis.
• Identify recurring accounting discrepancies or process issues and recommend improvements.
• Assist in improving franchise accounting procedures, monitoring tools, and documentation.
• Ensure reports and accounting records are accurate, complete, and submitted within required deadlines.

QUALIFICATIONS

• Bachelor's Degree in Accountancy, Accounting, Finance, Business Administration, or a related course.
• At least 1–3 years of relevant accounting experience.
• Experience in Franchise Accounting, Retail Accounting, Accounts Receivable, or Multi-Branch Accounting is highly preferred.
• Experience working with franchisees, branches, or retail operations is an advantage.
• Knowledge of billing, accounts receivable, collections monitoring, payment verification, reconciliation, and financial reporting.
• Strong understanding of basic accounting principles and practices.
• Proficient in Microsoft Excel and other MS Office applications.
• Experience with accounting software such as QuickBooks, SAP, or similar systems is an advantage.
• Strong attention to detail and accuracy in handling financial information.
• Good analytical and problem-solving skills.
• Good communication and coordination skills, particularly when dealing with franchisees and different departments.
• Highly organized and capable of managing multiple accounts, transactions, and deadlines.
• Able to work independently with minimal supervision.
• Willing to undergo training and learn the company's Franchise Operations, accounting processes, systems, policies, and procedures.
• Willing to conduct field visits to franchise branches when necessary.
• Willing to travel when required for franchise-related accounting assignments.
• Demonstrates integrity, accountability, confidentiality, and professionalism.
• Flexible and willing to perform other accounting-related responsibilities as assigned.
• Can start immediately.

IDEAL CANDIDATE

The ideal candidate is a detail-oriented, organized, reliable, and hands-on Accounting Generalist with a strong understanding of accounting fundamentals and preferably with experience in Franchise, Retail, or Multi-Branch Accounting.

The candidate should be comfortable handling franchisee accounts, billing, receivables, payments, reconciliations, sales reports, accounting documentation, and coordination with franchisees.

The candidate must be willing to learn the company's franchise processes firsthand, conduct field visits when necessary, investigate discrepancies, communicate professionally with franchisees, and follow through on accounting concerns until properly resolved.

Strong accuracy, accountability, integrity, confidentiality, communication, problem-solving, and attention to detail are essential for the position. The candidate should also be flexible and willing to support other accounting functions and assignments as needed.

Pay: Php22,000.00 - Php24,000.00 per month

Benefits:

• Company events
• Employee discount
• Free parking
• Health insurance
• On-site parking
• Promotion to permanent employee

Work Location: In person