ACCOUNTING MANAGER

The Accounting Manager – Billing & Collection and Accounts Receivable is responsible for planning, directing, and supervising all billing, collection, and accounts receivable activities of the company. The position ensures timely and accurate invoicing, efficient collection of receivables, proper recording of transactions, effective credit management, and compliance with company policies and accounting standards. The role aims to optimize cash flow while maintaining excellent customer relationships.

2. Key Duties and Responsibilities

A. Billing Management

• Oversee the preparation and issuance of accurate customer invoices.
• Ensure all billings are supported by complete documentation and approved transactions.
• Monitor billing schedules to ensure invoices are released on time.
• Resolve billing discrepancies and coordinate with Sales, Projects, Service, Logistics, and other departments.

B. Accounts Receivable Management

• Manage the company's Accounts Receivable portfolio.
• Ensure all collections are properly recorded and reconciled.
• Monitor customer aging reports and identify overdue accounts.
• Recommend provisions for doubtful accounts when necessary.
• Ensure proper application of customer payments.

C. Collection Management

• Develop and implement effective collection strategies.
• Monitor collection targets and cash inflows.
• Coordinate with customers regarding overdue balances.
• Negotiate payment arrangements within company policies.
• Escalate delinquent accounts for legal action when necessary.

D. Credit Management

• Review customer credit applications.
• Recommend appropriate credit limits.
• Conduct periodic credit evaluations.
• Monitor customer payment behavior and credit risks.

E. Financial Reporting

• Prepare monthly reports on:

  • Accounts Receivable Aging
  • Collection Efficiency
  • Billing Status
  • Outstanding Accounts
  • Collection Forecast
  • Bad Debt Analysis

• Present reports to Management with recommendations.

F. Internal Control

• Establish and maintain internal controls over billing and collections.
• Ensure compliance with accounting policies and internal procedures.
• Recommend process improvements to minimize billing errors and collection delays.
• Participate in internal and external audits.

G. Team Leadership

• Supervise Billing and Collection personnel.
• Conduct performance evaluations.
• Coach and develop team members.
• Ensure departmental KPIs are achieved.
• Promote continuous improvement and teamwork.

H. Customer Relations

• Address customer concerns regarding invoices and collections.
• Maintain professional relationships with clients.
• Coordinate with Sales regarding customer account issues.

I. Compliance

• Ensure compliance with:

  • Philippine Financial Reporting Standards (PFRS)
  • Bureau of Internal Revenue (BIR) regulations
  • Company Accounting Policies
  • ISO 9001 Quality Management System procedures
  • Internal Audit requirements

3. Qualifications

Education

• Bachelor's Degree in Accountancy.
• Certified Public Accountant (CPA) is highly preferred.

Experience

• Minimum of 5 years experience in Accounting, Billing, Collections, or Accounts Receivable.
• At least 3 years in a managerial or supervisory role.
• Experience in trading, construction, engineering, or heavy equipment industry is an advantage.

Knowledge

• Accounts Receivable Management
• Billing Processes
• Credit and Collection Management
• Financial Reporting
• Taxation and BIR Regulations
• Internal Controls
• Philippine Financial Reporting Standards (PFRS)
• ERP/Accounting Systems (SAP, Oracle, Microsoft Dynamics, QuickBooks, or equivalent)
• Microsoft Excel (Advanced)