Accounting Manager

Accounting Manager – Transactions (AP/AR)

Reports To / Location

Reports To: VP of Finance and Accounting

Location: Office

Position Summary

Owns the end-to-end transactional accounting function across all Schwob Energy entities (Schwob Energy Services, Full Tilt Concrete, Full Tilt Holdings, and affiliates) — accounts receivable and accounts payable. Directly manages accounts receivable (billing, cash application, and collections) and directly supervises the accounts payable function, including the Colombia-based AP Supervisor, to ensure vendor invoices and payments are processed accurately, timely, and in compliance with company controls across a multicompany environment. Owns vendor management end to end — new vendor setup, tax/1099 compliance, ACH and banking updates, and job/G&A coding — along with AP inbox management and lien waiver (conditional and unconditional) collection and tracking. Serves as the operational link between day-to-day transactional processing and the General Ledger, working in close partnership with the Controller.

Key Responsibilities

• Accounts Receivable Ownership

• Own the full AR cycle across all entities: customer invoicing, cash application, and collections.

• Manage AR aging, proactively follow up on past-due accounts, and resolve billing disputes.

• Accounts Payable Supervision & Quality Control

• Directly supervise the AP Supervisor (Colombia) and the broader AP function across all entities.

• Set and enforce AP policies, coding standards, and approval workflows for the multicompany environment, including correct job cost vs. G&A coding across all entities.

• Review and QC outsourced AP work — invoice coding, 3-way matching, and payment batches — before posting/payment.

• Multicompany Transactional Coordination

• Ensure correct entity coding and allocations on all AP/AR transactions.

• Coordinate consistent transactional processes across Schwob Energy Services, Full Tilt Concrete, Full Tilt Holdings, and affiliates.

• Partner with the Controller each close to ensure AP/AR activity, accruals, and aging flow accurately into the GL.

• Vendor Management & Compliance

• Own new vendor setup and ongoing maintenance across all entities: collect and validate W-9s, determine tax classification, and flag/manage 1099 vendors for accurate year-end filing.

• Manage vendor banking and ACH update requests, following a verification/callback process on every change request to prevent payment fraud.

• Manage the AP inbox daily: triage incoming invoices, vendor statements, and correspondence, and ensure timely routing, response, and resolution.

• Collect, track, and validate lien waivers — conditional and unconditional, partial and final — from vendors and subcontractors before releasing payment, per job and contract requirements.

• Serve as the escalation point for vendor payment issues; manage payment terms and credit decisions in coordination with leadership.

• Maintain vendor master files and customer credit files, ensuring vendor and job/G&A coding stays accurate across all entities.

• Team Leadership & Process Controls

• Manage performance, training, and day-to-day direction of the Colombia AP Supervisor and any future AP/AR staff.

• Identify and implement process improvements, including AP automation and invoice-capture tools.

• Maintain internal controls over AP/AR — segregation of duties, approval limits, and fraud-prevention checks (including ACH/vendor banking change verification and lien waiver compliance).

• Reporting & Month-End Support

• Deliver AP/AR accrual entries and aging summaries to the Controller in time for close.

• Prepare AP/AR KPI reporting for leadership (DSO, DPO, aging trends, outsourced-team quality metrics).

• Support audits and lender/bonding requests with AP/AR schedules and documentation.

• Track and report lien waiver compliance status (waivers received vs. payments released) to the Controller and leadership.

Minimum Qualifications

• Bachelor's degree in Accounting, Finance, Business, or a related field (or equivalent experience).
• 4+ years of accounts payable/receivable experience, including 1–2 years in a supervisory or lead capacity.
• Experience managing remote, offshore, or outsourced staff.
• Experience in a multicompany/multi-entity environment.
• Proficiency with an ERP/accounting system and advanced Excel skills.
• Strong attention to detail and a process/internal-controls orientation, including vendor compliance (W-9/1099) and payment fraud-prevention practices (ACH/banking-change verification).

Preferred Qualifications

• Experience in construction, energy services, or a similar project-based industry.
• Bilingual English/Spanish (supports direct collaboration with the Colombia-based AP team).
• Experience implementing AP automation tools (OCR/invoice capture, payment platforms).
• Prior experience standing up or restructuring an outsourced accounting function.
• Experience with construction payment compliance — lien waivers (conditional/unconditional), job cost coding, and subcontractor/vendor compliance documentation.

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