Accounting Manager

In-House Accountant / Accounting Manager

Primary Responsibilities:

• Manage and maintain all company accounting records in QuickBooks.
• Reconcile bank accounts, credit cards, financing accounts, and loans.
• Track and maintain all Notes Payable, truck loans, trailer loans, equipment loans, and other liabilities.
• Ensure all accounting data is properly synced between our TMS (LoadStop) and QuickBooks.
• Review invoices, settlements, customer payments, factoring transactions, and deposits for accuracy.
• Maintain accurate Accounts Receivable (A/R) and Accounts Payable (A/P).
• Verify loads are billed correctly and invoices are properly reconciled and marked paid.
• Prepare monthly Profit & Loss Statements, Balance Sheets, and Cash Flow reports.
• Monitor company cash flow, operating expenses, and overall profitability.
• Track revenue and profitability by truck, trailer, owner operator, customer, and business division.
• Maintain accurate records of company assets, depreciation schedules, and equipment financing.
• Review payroll entries and ensure proper accounting treatment.
• Coordinate with CPA, lenders, banks, factoring companies, and auditors.
• Identify accounting errors, missing transactions, duplicate entries, and reporting discrepancies.
• Develop and maintain accounting procedures and internal controls.
• Provide weekly and monthly financial reports to ownership.

Key Responsibilities & Goals:

• Build and maintain truck-by-truck profitability reporting.
• Track all truck, trailer, equipment, and real estate financing schedules.
• Reconcile factoring activity and ensure accurate reporting.
• Verify fuel, repairs, maintenance, tolls, driver settlements, and operating expenses are properly allocated.
• Maintain accurate records of company revenue, expenses, assets, liabilities, and cash flow.
• Ensure management has real-time visibility into company financial performance.
• Produce reliable financial statements and reports to support business decisions.
• Monitor money coming in and out of the business and identify opportunities to improve profitability.

Qualifications:

• Strong QuickBooks experience required.
• Transportation or trucking industry accounting experience preferred.
• Experience with TMS integrations and accounting system reconciliations.
• Strong understanding of financial statements, cash flow management, and loan tracking.
• Excellent reconciliation, bookkeeping, and financial analysis skills.
• Detail-oriented, organized, and able to identify and resolve accounting discrepancies.

Pay: From $20.00 per hour

Work Location: In person