Accounting Manager

Summary:

The Accounting Manager is responsible for overseeing the complete accounting cycle for the organization, with a strong focus on maintaining meticulous bank account discipline and ensuring the integrity of all financial transactions. This role requires a proactive leader who can manage, coach, and develop a small accounting team while delivering accurate, timely financial information that supports strategic decision‑making.

Key Responsibilities:

• Lead the preparation, review, and close of all bank reconciliations on a daily/weekly basis.
• Ensure reconciliation entries are accurate, timely, and fully documented.
• Investigate and resolve discrepancies in a systematic manner, maintaining a high degree of precision and accountability.
• Develop and enforce procedures to safeguard cash and ensure compliance with internal controls.
• Responsible for reconciliations on IOLTA (Interest‑on‑Lawyer‑Trust‑Accounts) balances daily, verify client‑fund deposits and disbursements, and maintain strict compliance with legal and ethical guidelines, ensuring accurate posting to the general ledger and timely reporting to the compliance team.
• Manage the invoicing process, ensuring accurate billing and timely delivery of invoices to customers.
• Manage collection activities, monitor aging reports, and collaborate with sales to resolve payment issues.
• Coordinate with customer service and sales teams to reconcile customer statements and resolve discrepancies.
• Manage AP workflow, ensuring vendor invoices are processed, coded, and paid according to agreed terms.
• Validate and reconcile vendor statements, investigate discrepancies, and maintain accurate vendor records.
• Manage approvals for payments, ensuring proper segregation of duties.
• Coordinate with clients to ensure that all invoice processing aligns with purchase orders and contractual terms.
• Coordinate month‑end closing activities, ensuring all ledger entries, journal entries, and reconciliations are posted and approved on schedule.
• Prepare supporting schedules for the monthly financial statements and ensure compliance with GAAP .
• Facilitate audit preparation, providing required documentation and explanations to internal and external auditors.
• Design, implement, and monitor internal controls across all accounting processes.
• Conduct regular control reviews and risk assessments, and provide recommendations for improvement.
• Ensure compliance with applicable laws, regulations, and accounting standards.
• Recruit, train, and mentor accounting staff, fostering a culture of accuracy and accountability.
• Set performance goals, conduct performance reviews, and facilitate professional development.
• Promote collaboration across finance and cross‑functional teams.
• Identify inefficiencies in accounting workflows and implement solutions (automation, ERP enhancements, etc.).
• Champion continuous improvement initiatives that enhance data accuracy and reduce cycle times.
• Prepare ad‑hoc financial analyses and reports for senior management, providing insight into cash flow, receivables/payables trends, and financial health.
• Assist in budgeting and forecasting processes.

Qualifications:

• Bachelor’s degree in Accounting, Finance, or related field.
• Minimum of 7–10 years of progressive accounting experience, with at least 2–3 years in a supervisory/leadership role. Prior experience managing bank reconciliations, AR, and AP processes is essential.
• Proficiency in ERP systems (NetSuite preferred) and advanced Excel skills.
• Experience with accounting software for bank reconciliation and reporting.