Accounting Manager/Controller

Black Rock Country Club is a premier private country club on Boston’s South Shore, offering a full-service, family-oriented club experience anchored by a championship 18-hole golf course. Beyond golf, the club features a modern clubhouse with multiple dining venues, active social programming, a swimming pool complex, har-tru tennis courts, pickleball courts, paddle courts, and a full-service fitness facility, positioning it as both a golf and lifestyle destination for members and their families. It operates as a privately owned club with governance and strategic direction led by ownership and management.

Position Summary

The Accounting Manager / Controller is responsible for overseeing the financial operations of the Club and ensuring the accuracy, integrity, and timeliness of all financial information. This position manages the Club's day-to-day accounting functions, including general ledger, accounts payable, accounts receivable, member billing, cash management, payroll oversight, financial reporting, budgeting, internal controls, and select benefit administration and compliance.

The Accounting Manager / Controller serves as a key financial partner to the General Manager, department heads, and Ownership, providing accurate financial information, analysis, and recommendations to support the Club's operational and strategic objectives.

The successful candidate will be a hands-on, detail-oriented accounting professional who is comfortable working in a dynamic, multi-department private club environment and who can combine strong financial controls with a collaborative, service-oriented approach.

Essential Responsibilities

Accounting & Financial Reporting

• Manage the Club's day-to-day accounting operations and general ledger.
• Prepare accurate monthly and annual financial statements.
• Coordinate the monthly financial close process.
• Prepare and analyze monthly budget-to-actual results.
• Reconcile bank accounts, credit cards, balance sheet accounts, and other general ledger accounts.
• Maintain accurate fixed asset records, prepaid expense, accrual, and other balance sheet schedules.
• Coordinate year-end close and provide information to the Club's outside auditors.

Member Billing & Accounts Receivable

• Oversee monthly member billing and ensure accurate posting of dues, assessments, food and beverage, golf, tennis, events, and other charges.
• Monitor accounts receivable and member account balances.
• Oversee collection of past-due accounts in accordance with Club policies.
• Review and approve member credits, refunds, adjustments, and write-offs.
• Ensure proper accounting for initiation fees, membership deposits, assessments, and other member-related revenue.

Accounts Payable & Purchasing

• Oversee accounts payable and vendor payment processes.
• Review invoices for proper coding, authorization, and supporting documentation.
• Monitor vendor statements and resolve discrepancies.
• Ensure expenses are recorded accurately and in the appropriate accounting period.
• Maintain appropriate purchasing and expenditure controls.

Cash Management

• Oversee cash receipts, deposits, disbursements, and bank reconciliations.
• Review and approve payments in accordance with Club policies.
• Maintain strong internal controls over cash and financial transactions.

Payroll & Administration

• Oversee the Club's payroll process and review payroll reports for accuracy, including onboarding and I-9 compliance.
• Ensure proper accounting for wages, payroll taxes, benefits, and other payroll-related liabilities.
• Assist with year-end W-2, 1099, and other required reporting.
• Benefit administration for Health, Dental, PFML, Workers Compensation, LTD/ADD and 401k.
• Manage all internal status changes for full-time, part-time employees including PTO and benefit eligibility.

Budgeting & Forecasting

• Coordinate the Club's annual budgeting process.
• Work with department heads to prepare operating budgets.
• Prepare consolidated operating and capital budgets.
• Monitor departmental performance and provide meaningful variance analysis.

Internal Controls & Compliance

• Establish and maintain effective accounting and financial controls.
• Ensure compliance with Club policies and applicable accounting and tax requirements.
• Review controls over cash handling, member charges, discounts, comps, refunds, credit cards, and point-of-sale transactions.
• Coordinate with outside accountants, auditors, tax advisors, and other professional service providers.
• Maintain accurate and confidential financial records.

Operational & Departmental Support

• Partner with department heads to monitor financial performance.
• Provide financial guidance to Food & Beverage, Golf, Tennis, Membership, Facilities, Events, and other Club departments.
• Analyze labor costs, food and beverage costs, inventory, purchasing, and other key operating metrics.
• Reconcile point-of-sale activity to accounting records.
• Review inventory and investigate significant variances.
• Assist with capital expenditure planning and tracking.
• Provide financial analysis and recommendations to Club leadership.

Leadership

• Supervise and develop accounting staff as assigned.
• Promote a culture of accuracy, accountability, confidentiality, and continuous improvement.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or related field.
• Five or more years of progressive accounting experience.
• Prior Accounting Management, Supervisory, Controller, or Assistant Controller experience preferred.
• Private club, hospitality, hotel, restaurant, resort, or similar multi-department operating experience strongly preferred.
• Strong knowledge of accounting principles and financial reporting.
• Experience with budgeting, forecasting, cash management, payroll, accounts payable, accounts receivable, and internal controls.
• Strong Excel and accounting software skills (currently using Jonas).
• Excellent organizational and analytical abilities.
• Strong written and verbal communication skills.
• High degree of discretion and confidentiality.

Compensation & Benefits

• Competitive salary, from $90,000, commensurate with experience
• Performance-based discretionary bonus
• Health, dental insurance and Life Insurance, LTD/ADD coverage

Professional development, association dues, and continuing education support

All applicants should send a cover letter and resume to [email protected].

Job Type: Full-time

Pay: From $90,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Work Location: In person