Accounting Officer

KEY RESPONSIBILITIES

1. Accounting System Setup & Implementation

· Implement, maintain, and manage the Company's accounting software, particularly QuickBooks Online.

· Ensure that daily financial transactions are properly recorded and updated in the accounting system.

· Establish and maintain appropriate account classifications, records, and supporting schedules.

· Assist in improving accounting processes and system procedures to ensure efficiency and accuracy.

· Ensure that accounting data and records are properly maintained.

2. Recording & Maintenance of Accounting Records

· Record daily sales, purchases, expenses, collections, disbursements, and other financial transactions.

· Maintain accurate and complete books of accounts and accounting records.

· Monitor and reconcile subsidiary records with the accounting system.

· Maintain organized and updated files of invoices, receipts, vouchers, checks, and other accounting documents.

· Assist in the preparation of monthly and year-end accounting schedules.

3. Food & Beverage Sales and Payment Reconciliation

· Review and reconcile daily restaurant sales reports from the POS system.

· Reconcile sales transactions by payment type, including cash, credit/debit card, QR payments/QR Ph, GCash, GrabFood, foodpanda, and other digital payment channels.

· Reconcile POS sales reports against actual cash collections, bank deposits, card settlements, QR/e-wallet settlements, and third-party delivery platform remittances.

· Monitor and reconcile GrabFood and foodpanda settlement reports against recorded sales.

· Monitor platform commissions, service fees, discounts, refunds, cancellations, chargebacks, and other applicable deductions.

· Investigate discrepancies between POS sales, accounting records, bank deposits, and payment platform settlements.

· Prepare daily and monthly sales reconciliation reports and report discrepancies to Management.

· Coordinate with store operations regarding discrepancies in cash, card, QR, and online delivery transactions.

· Ensure all payment collections are supported by POS reports, settlement reports, deposit slips, receipts, and other relevant documents.

4. Accounts Payable & Accounts Receivable

· Monitor and process accounts payable and accounts receivable transactions.

· Verify invoices, billing statements, purchase orders, delivery receipts, and other supporting documents.

· Monitor outstanding payables and receivables and coordinate with concerned departments when necessary.

· Prepare payment schedules and collection monitoring reports.

· Ensure timely recording and settlement of approved obligations.

5. Bank Reconciliation & Cash Monitoring

· Perform regular bank reconciliations and investigate discrepancies.

· Monitor cash balances and disbursements.

· Maintain accurate records of cash advances, reimbursements, and other cash transactions.

· Assist in monitoring petty cash and ensure proper documentation of all expenses.

· Reconcile cash deposits and electronic payment settlements with daily sales records.

6. Check and Voucher Preparation

· Prepare and process disbursement vouchers, checks, and other payment documents.

· Verify completeness, accuracy, and proper approval of all supporting documents before processing payments.

· Ensure that payments are properly recorded in the accounting system.

· Coordinate with authorized signatories and concerned departments for approval and processing.

· Maintain an organized filing system for completed vouchers and issued checks.

QUALIFICATIONS

Educational Background

· Bachelor's degree in Accounting, Finance, Management Accounting, or a related field.

· CPA is an advantage but not required.

Experience

· At least 2–3 years of relevant experience in accounting, bookkeeping, or finance.

· Preferably with experience in the Food & Beverage, restaurant, café, or retail industry.

· Proven experience handling and reconciling GrabFood, foodpanda, POS, cash, credit/debit card, QR, GCash, and other digital payment transactions.

· Experience in accounts payable, accounts receivable, bank reconciliation, check preparation, and financial reporting is preferred.

· Experience handling multiple branches or restaurant/store operations is an advantage.

Technical Skills

· Proficient in QuickBooks Online or similar accounting software.

· Proficient in Microsoft Excel, including formulas, spreadsheets, and financial reports.

· Knowledge of basic Philippine accounting and taxation principles.

· Ability to prepare and review vouchers, checks, invoices, receipts, POS reports, settlement reports, and other financial documents.

· Knowledge of bank reconciliation and basic financial statement preparation.

· Ability to analyze sales and payment discrepancies and prepare reconciliation reports.

· Familiarity with BIR requirements and government statutory compliance is an advantage.