Accounting Officer

Job Summary

The Accounting Officer is responsible for the accurate recording, monitoring, and reporting of the company’s financial transactions. The position handles general accounting activities, accounts payable and receivable, bank reconciliation, expense monitoring, tax compliance, and preparation of financial reports.

The Accounting Officer will also prepare financial information and reports for management and the Japan Head Office, ensuring that reports are accurate, complete, and submitted on time.

Key Responsibilities

General Accounting

• Record daily financial transactions accurately and completely.
• Prepare journal entries and maintain the general ledger.
• Perform account reconciliations and investigate discrepancies.
• Assist in monthly and year-end closing activities.
• Maintain organized and complete accounting records.
• Ensure proper documentation of all accounting transactions.

Accounts Payable

• Process supplier invoices and payment requests.
• Verify invoices and supporting documents before processing payments.
• Monitor outstanding supplier balances and payment schedules.
• Prepare accounts payable reports.
• Coordinate with Purchasing and other departments regarding invoice discrepancies.

Accounts Receivable

• Prepare customer invoices and billing documents.
• Record and monitor customer collections.
• Maintain accounts receivable records.
• Monitor overdue accounts and coordinate collection follow-ups.
• Prepare aging reports and reconcile customer balances.

Cash and Bank Reconciliation

• Monitor cash receipts and disbursements.
• Prepare bank reconciliation statements.
• Verify bank transactions against accounting records.
• Monitor company cash position.
• Maintain proper documentation for cash transactions.

Tax and Government Compliance

• Assist in the preparation and filing of required BIR tax returns and reports.
• Monitor BIR deadlines and ensure timely submission of requirements.
• Prepare and maintain supporting documents for tax compliance.
• Assist during BIR examinations, audits, and other government-related requirements.
• Maintain compliance with applicable Philippine accounting and tax regulations.

Financial Reporting

• Prepare monthly, quarterly, and annual financial reports.
• Prepare accounting schedules and supporting documents.
• Assist in the preparation of financial statements.
• Provide financial information required by management.
• Monitor expenses and provide reports when requested.

Japan Head Office Reporting

• Prepare monthly and periodic accounting reports required by the Japan Head Office.
• Submit financial reports within the prescribed deadlines.
• Ensure accuracy and consistency between Philippine accounting records and reports submitted to Japan.
• Prepare supporting schedules and explanations for significant account movements or variances.
• Coordinate with Japan Head Office regarding accounting and financial reporting requirements.
• Respond to accounting-related inquiries from Japan management.

Audit Support

• Assist external and internal auditors during audit activities.
• Prepare schedules and supporting documents requested by auditors.
• Assist in resolving accounting and audit-related discrepancies.
• Ensure accounting records are properly organized and readily available for review.

Internal Control

• Ensure transactions are properly authorized and supported by complete documentation.
• Follow company accounting policies and procedures.
• Monitor accounting processes for errors or irregularities.
• Recommend improvements to accounting procedures when necessary.
• Maintain confidentiality of financial and company information.

Coordination with Other Departments

• Coordinate with Purchasing regarding supplier invoices and payments.
• Coordinate with Sales regarding customer billing and collections.
• Coordinate with HR regarding payroll-related accounting records.
• Coordinate with Warehouse and Production regarding inventory and production-related transactions.
• Work with management on budgeting, expense monitoring, and financial analysis.

Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field.
• At least 2–3 years of relevant accounting experience.
• Experience in a manufacturing company is preferred.
• Knowledge of Philippine accounting and taxation.
• Familiarity with BIR requirements and tax compliance.
• Proficient in Microsoft Excel and accounting software.
• Strong attention to detail and accuracy.
• Good analytical and problem-solving skills.
• Good communication and organizational skills.
• Able to work independently and meet deadlines.
• Willing to communicate and coordinate with Japan Head Office.