Accounting Officer

About the role

The Accounting Officer oversees the day-to-day accounting operations of Dragon Dumplings Commissary and Hunter's Kitchen, ensuring that financial transactions are properly recorded, accounting books are complete and accurate, and monthly financial reports are prepared and submitted on time.

Key responsibilities

Bookkeeping and General Accounting

• Maintain the companies’ BIR-registered books of accounts and ensure that all financial transactions are accurately recorded and properly documented.
• Review daily transactions, journal entries, vouchers, invoices, receipts, collections, disbursements, and other supporting documents.
• Monitor accounts payable, accounts receivable, petty cash, revolving funds, fixed assets, depreciation, and other accounting balances.
• Prepare monthly bank reconciliations and regularly review balance sheet accounts and supporting schedules.
• Ensure that accounting records and customer, supplier, and product master files are updated based on approved documents.

Financial Reporting, Budgeting, and Cash Management

• Prepare monthly and annual financial statements, including the Income Statement, Balance Sheet, Cash Flow Statement, and supporting schedules, within established deadlines.

• Prepare management reports covering sales by outlet or franchisee, food and production costs, gross profit margins, expenses, cash position, and financial performance.

• Reconcile inventory records with physical counts and compute cost of goods sold and applicable production costs.

• Assist in preparing departmental and consolidated budgets, cash flow forecasts, and actual-versus-budget analyses; explain significant variances and recommend corrective actions.

• Monitor collections, disbursements, available funds, supplier payments, payroll funding, loans, amortizations, and other financial obligations in coordination with management.

BIR Compliance and Statutory Requirements

• Prepare and facilitate the timely filing and payment of applicable BIR returns, including withholding tax, VAT or percentage tax, income tax, and annual information returns.
• Prepare and maintain applicable tax certificates, alphalists, QAP, SAWT, SLSP, and other required tax schedules and supporting documents.
• Ensure compliance with applicable BIR invoicing requirements, monitor company registration details in ORUS, and maintain an updated tax compliance calendar.
• Monitor changes in tax regulations, identify potential tax exposures, and coordinate with external accountants or tax consultants regarding tax compliance and lawful tax-saving opportunities.
• Prepare documents for BIR audits and assessments and coordinate accounting requirements for business permit renewals and other applicable local government requirements.

Payroll, Government Remittances, and Internal Controls

• Review payroll computations, including basic pay, overtime, night shift differential, holiday pay, deductions, withholding tax, and year-end tax adjustments, in coordination with HR or payroll personnel.

• Monitor the timely processing and remittance of SSS, PhilHealth, and Pag-IBIG contributions, employee loan payments, and other applicable statutory obligations.

• Ensure that financial transactions are properly authorized, supported by complete documentation, and recorded in accordance with company policies and accounting procedures.

• Monitor cash handling, purchasing, inventory, disbursements, and other financial processes to protect company assets and minimize errors or irregularities.

• Maintain the confidentiality and security of financial records, payroll information, accounting files, and system access.

Audit Support, Coordination, and Other Responsibilities

• Prepare financial schedules, reconciliations, and supporting documents for internal reviews, external audits, BIR examinations, and other authorized compliance activities.
• Coordinate with management, HR, operations, commissary personnel, outlet representatives, suppliers, customers, banks, auditors, and government agencies regarding accounting matters.
• Assist in preparing financial reports and supporting documents required by lenders, financing institutions, and applicable government programs, including DOST SETUP monitoring where relevant.
• Recommend improvements to accounting systems, reporting procedures, internal controls, and financial processes to promote accuracy and efficiency.
• Perform other accounting-related duties and responsibilities as may be assigned by the General Manager or authorized management representative.

Job Qualifications

• Bachelor’s degree in Accountancy, Accounting, Finance, or a related field.

• Must be a Certified Public Accountant (CPA)

• At least three (3) to five (5) years of relevant experience in accounting, taxation, or auditing.

• Working knowledge of bookkeeping, financial statement preparation, Philippine tax laws, and applicable accounting standards.

• Familiarity with BIR systems, including eFPS, eBIRForms, and ORUS, as well as SSS, PhilHealth, and Pag-IBIG online portals.

• Proficient in Microsoft Excel and accounting software such as QuickBooks, Xero, or equivalent systems.

• Knowledge of inventory costing, cost accounting, and internal controls.

• Strong analytical, numerical, organizational, and problem-solving skills, with the ability to meet deadlines.

• Good written and verbal communication skills and the ability to coordinate with management and other departments.

• Trustworthy, detail-oriented, and committed to maintaining the accuracy and confidentiality of company records.