Accounting Officer (Payroll and Billing Encoder)

About the role

The Accounting Officer – Payroll and Billing Encoder is responsible for preparing and encoding payroll and billing data, maintaining accurate financial records, and ensuring the timely processing of employee compensation and client billings. The role coordinates with HR, Account Management, and other departments to verify supporting documents, resolve discrepancies, and meet internal deadlines.

Key responsibilities

• Encode and maintain employee payroll data, including salaries, allowances, overtime, deductions, and other payroll adjustments
• Consolidate attendance, timesheets, overtime records, and leave information for payroll computation
• Coordinate with HR to verify employee information, attendance records, and payroll adjustments
• Assist in preparing payroll summaries and supporting documents for review and approval
• Check payroll entries for accuracy and completeness before submission
• Encode and prepare client billing details based on approved quotations, purchase orders, project documents, and other supporting records
• Prepare billing statements, sales invoices, and other billing documents in accordance with company procedures
• Verify billing amounts, project details, client information, and payment terms before submission
• Coordinate with Account Management and Project Management to confirm completed deliverables, billable expenses, and other project-related charges
• Encode payroll and billing transactions accurately into the company's accounting system or designated spreadsheets

About you

• Bachelor's degree in Accountancy, Accounting Technology, Financial Management, or a related field
• At least 1–2 years of experience in payroll processing, billing, invoicing, or accounting support is preferred
• Fresh graduates with relevant internship experience and strong attention to detail may be considered
• Proficient in Microsoft Excel and other Microsoft Office applications
• Familiarity with accounting systems, payroll software, and invoicing procedures is an advantage
• Basic knowledge of payroll computation, statutory deductions, billing procedures, and financial documentation
• Strong attention to detail and accuracy in data entry
• Able to handle confidential information responsibly
• Good communication and coordination skills
• Able to meet deadlines and manage repetitive tasks with minimal errors