Accounting Payable Supervisor

Job Purpose:

• Perform the matching invoice tasks to ensure that the VAT invoices are complied with regulations on invoices and recorded on the system with the correct VAS accounts, accuracy amount.
• Follow up with supplier, related departments about the outstanding invoices.
• Provide financial services to ensure efficient, timely and accurate payment and accounting entries of accounts under his or her control.
• Check documents of departments to ensure compliance with company and tax policies, prepare payment documents.

Job Accountabilities:

• Daily checking the invoice matching transactions on Invoice matching system to ensure VAT invoices are recorded accruately in system.
• Update the report on outstanding invoices, IQV, update sample check report of processed transactions.
• Check to avoid the payment risk: Receive payment requests from relevant department and check supporting document to ensure reasonableness and validity according to tax regulations and company policies.
• Payment processing following to payment term and Company’s payment procedures, following up with bank to ensure payment made timely and accurately.
• Input and monitoring the transactions booking accurately on the AP module system and ensure the accounts kept updates with actual status.
• Reconcile VAT input between the Invoice matching system and Oracle system, Reconcile with supplier’s statement accounts on timely basis.
• Verify and control Vendors’ master data. Regular and adhoc communicate with relating departments and suppliers for reconciling outstanding invoices and any incurring issues.
• Propose the efficient workflows to consider and prepare Company’s policies and standard procedures relating to working position.
• Train & coach to the team members about new regulations, departmental & company policies. Allocate works to team and monitor/validate their performances. Guide and share experience to colleagues.
• In charge to review and submit reports relating to account payable, invoice matching and other adhoc reports to line managers or above as request.
• Assist line manager to prepare Company’s policies / standard procedures relating to Account Payable/ Invoice matching and provide action plans of controlling point for mistake prevention / detection to ensure proper procedure implementing.
• Store the documents/ data filling fully and completely according to company regulations.
• Other tasks are as assigned by line manager or above.

Job Requirements:

• Preference to bachelor’s degree in accounting/Auditing/Finance or related field.
• Preference to over 5-year relevant working experience.
• Good experience and knowledge in accounting operations.
• Strong leadership skill, able to work independently, possess a high level of responsibility and commitment.
• Able to work under pressure and tight deadline.
• Good communication skills, resourceful with positive working attitude.
• Read, written and spoken English skills. Familiar with Microsoft Office, spreadsheets and accounting systems/software

Working Location: Mapletree, 1060 Nguyen Van Linh, Tan Hung Ward, HCM