Accounting Specialist

Job Summary

The Accounting Specialist will be responsible for managing and supporting an assigned accounting function, with a specific focus on Accounts Payable (AP), Accounts Receivable (AR), or Credit & Collection (CC). The role ensures accurate and timely processing of transactions, proper maintenance of financial records, account reconciliation, and preparation of reports in accordance with company policies and accounting standards.

Key Responsibilities

For Accounts Payable (AP):

• Process and verify supplier invoices, payment requests, and supporting documents.
• Monitor accounts payable balances and payment schedules.
• Reconcile supplier statements and resolve discrepancies.
• Ensure timely and accurate processing of vendor payments.
• Maintain complete and organized AP records.

For Accounts Receivable (AR):

• Prepare and process customer billings and invoices.
• Monitor customer accounts and accurately record payments.
• Perform account reconciliation and investigate discrepancies.
• Prepare AR aging reports and other receivable-related reports.
• Coordinate with internal departments and customers regarding billing concerns.

For Credit & Collection (CC):

• Monitor customer accounts and outstanding balances.
• Conduct timely collection follow-ups through calls, emails, and other communication channels.
• Prepare and maintain collection reports and customer account records.
• Coordinate with customers regarding payment concerns and account discrepancies.
• Monitor overdue accounts and escalate collection issues when necessary.

Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field.
• Minimum of 5 years of relevant experience in the assigned function (AP, AR, or Credit & Collection).
• Experience in a distribution, trading, or manufacturing environment is an advantage.
• Knowledge of accounting principles and financial processes.
• Familiarity with SAP, QuickBooks, or other accounting/ERP systems.
• Proficient in Microsoft Excel and other MS Office applications.
• Strong attention to detail, accuracy, and organizational skills.
• Good analytical, communication, and problem-solving skills.
• Ability to work independently and meet deadlines.