Accounting Specialist

Key Responsibilities:

I. Collection Strategy and Execution

• Weekly monitoring of the accounts receivable aging report to identify the delinquent accounts and prioritize high-risk balances.
• Weekly preparation and submission of the Summary of Unpaid Accounts (SOA) to customers and Commercial Team to secure payment commitments on time.
• Establish and monitor formal payment plans for customers experiencing financial difficulties.
• Weekly submission of collection forecast to ensure accurate financial visibility for management and the effective reduction of Days Sales Outstanding (DSO).
• Weekly issuance of Demand Letters to all customers with overdue accounts.

II. Payment Application and Reconciliation

• Accurately apply incoming customer payments (ACH, wires, checks) to the correct open items in the sub-ledger.
• Resolve unapplied credit/debit memos or payments that do not match specific transactions.
• Perform weekly reconciliations between the AR aging report and the Customers Subsidiary Ledger.
• Prepare and issue Collection Receipts to customers daily upon bank validation, ensuring all receipts are chronologically filed and documented.

III. Dispute Resolution and Collaboration

• Work closely with Customer Sales Representatives, Supply Chain and Warehouse team to resolve billing disputes raised by the customer during the collection process.
• Investigate reasons for partial payments (e.g., rebates, damaged board claims and pricing errors) and coordinate credit/debit memos needed with the CSR where applicable.
• Provide updates to the management regarding customer payment trends to help adjust credit limits in SAP.

IV. Tax Reporting and Audit Compliance

• Provide documentation for year-end audits, ensuring all collection activities are logged and compliant with internal controls.
• Collect, validate, and organize BIR Form 2307 (Withholding Tax Certificates) from customers upon payment. Reconcile the tax withheld by customers against the accounts receivable balance to ensure the remaining "net of tax" amount is fully settled.
• Maintain a systematic database of all 2307 forms received from the customers to support the Finance and Accounting Manager during quarterly and annual submission of Alphalist for Creditable withholding Tax.

Job Qualifications:

• Bachelor’s degree in Accountancy, Finance, or a related field.
• 3+ years in AR and Collections.
• Hands-on experience with SAP FI (Financial Accounting) and SD (Sales and Distribution) modules or any equivalent ERP system.
• Proficient in Microsoft Excel, Word and PowerPoint.