Accounting Specialist

RESPONSIBILITIES

Payroll:

• Perform semi-monthly payroll and out of cycle payroll using the Firm’s HRIS (currently Dayforce), ensure pay is accurately calculated and proper deductions are made.
• Processes wage garnishments, pay levies, and other involuntary court-ordered payments in a timely manner and assist employees with general process questions.
• Review timesheets for correctness before payroll transactions.
• Update and maintain employee records and process termination checks.
• Maintaining accurate records of payroll documentation and transactions.
• Resolves discrepancies with payroll and/or benefit information and/or documentation (e.g., payroll, benefit provider(s), withholding versus W4, salary status, late hires, leaves of absence, separating employees, etc.) for the purpose of ensuring accuracy of records and employee payments.
• Responding to payroll-related inquiries and resolving concerns.
• Maintain payroll records and follow established Firm policies to ensure compliance with internal controls.
• Maintain strict confidentiality regarding employee compensation, and when collaborating with HR on confidential matters pertaining to employees departures or status changes.
• Provide monthly payroll reports to the Accounting Manager and CFO

Accounts Payable:

• Process accounts payable daily. Review and pay vendor invoices, setting up new vendors as necessary.
• Review and reconcile monthly expense reports and credit card statements from all attorneys and staff. Audit expenses in compliance with firm policies.
• Draw checks for payments to vendors and obtain signatures. Provides trust checks as needed.
• Remain calm and focused during month-end or annual deadlines while producing accurate work product.
• Performs other duties within the Accounting and Finance Department, as assigned.

WHO YOU ARE

• Works cordially, cooperatively, and productively with all firm employees;
• Attend work on-site on a regular, punctual and reliable schedule.
• Manage multiple problems and projects at once.
• Remain calm and focused during month end or annual deadlines while producing accurate work product.
• Other functions as assigned.

Management retains the right to add to or change the functions of this postion at any time.

QUALIFICATIONS

• A four-year degree preferred, or equivalent work experience.
• Five (5) or more years of progressively responsible work experience in both areas of payroll and accounts payable (experience in a law firm or professional services firm is preferred).
• Experience with SurePoint preferred.
• Demonstrated ability to maintain high ethical standards and strict confidentiality when reviewing or processing sensitive information.
• Demonstrated ability to maintain and update skills relevant to the position.
• Demonstrated ability to organize and prioritize numerous tasks and complete them accurately under time constraints.
• Strong written and verbal communication skills.
• Interpersonal skills necessary to communicate in person and by phone with a diverse group of attorneys, staff and vendors to provide information and resolve problems with courtesy and tact.