Accounting Staff ( AR/AP)

The Plant Accounting Staff is responsible for providing accounting and financial support at the plant level. The position ensures proper monitoring and recording of plant operating costs, verification and control of payment requests, inventory monitoring, and coordination with Head Office Accounting on financial transactions and outstanding accountabilities. The role helps ensure compliance with company policies, internal controls, and accounting procedures.

Key Duties and Responsibilities

1. Cost Monitoring and Reporting

Monitor and analyze daily and monthly plant operating costs, including raw materials, fuel, power, repairs and maintenance, logistics, and other production-related expenses.

Prepare periodic cost monitoring reports and variance analyses for management review.

Assist in the preparation and consolidation of plant budget and cost data.

Maintain accurate records of plant expenses and supporting schedules.

2. Review and Audit of Requests for Payment (RFP)

Review Requests for Payment (RFPs) and related documents prior to submission to Head Office Accounting.

Ensure that all requests are:

Properly approved in accordance with the company’s approval matrix;

Supported by complete and valid documents such as invoices, delivery receipts, purchase orders, quotations, contracts, and certifications;

Mathematically accurate and properly coded.

Coordinate with requesting departments regarding deficiencies, discrepancies, or incomplete supporting documents.

Monitor status of submitted RFPs and follow up on pending payments when necessary.

3. Inventory Monitoring and Audit

Witness and participate in monthly physical inventory counts of raw materials, spare parts, fuel, finished goods, and other inventories.

Reconcile physical counts against inventory records and identify variances.

Prepare inventory count reports and coordinate discrepancies with warehouse and operations personnel.

Assist in implementing inventory control procedures and safeguards.

4. Liquidation and Payables Monitoring

Monitor outstanding cash advances, revolving funds, and liquidation of expenses.

Coordinate regularly with Head Office Accounting regarding:

Pending liquidations;

Outstanding payables;

Supplier balances;

Unrecorded transactions;

Other accounting concerns affecting the plant.

Follow up with responsible personnel for overdue liquidations and incomplete documents.

5. Accounting and Administrative Support

Maintain proper filing and safekeeping of accounting records and documents.

Assist during internal and external audits by providing required schedules and documents.

Ensure compliance with company accounting policies and internal control procedures.

Perform other accounting and administrative tasks that may be assigned from time to time.

Pay: Php21,000.00 - Php25,000.00 per month

Benefits:

• Promotion to permanent employee

Work Location: In person