Accounting Staff

ACCOUNTING STAFF

POSITION SUMMARY

The Accounting Staff will assist in handling the company’s day-to-day accounting activities and maintaining accurate financial records. In a logistics and freight forwarding environment, the position will support billing, payment processing, expense monitoring, account checking, documentation, and other finance-related tasks connected to the company’s operations.

KEY RESPONSIBILITIES

• Record and organize daily financial transactions and accounting entries.
• Assist with the processing of payables and receivables.
• Prepare invoices, billing statements, and other documents related to customer charges.
• Review invoices, receipts, purchase orders, delivery receipts, and other supporting documents for accuracy and completeness.
• Handle billing and expense documentation related to trucking, freight, and logistics operations.
• Monitor customer balances and outstanding payments.
• Coordinate with customers regarding pending or overdue payments when necessary.
• Prepare payment requests and supporting documents for suppliers and service providers.
• Assist with recording driver-related expenses, trucking costs, fuel expenses, reimbursements, and other operational expenses.
• Record and monitor cash and bank transactions.
• Assist in checking and reconciling cash, bank, and other account balances.
• Maintain organized accounting files, records, and supporting documents.
• Assist in preparing periodic financial and management reports.
• Support month-end and year-end accounting activities.
• Organize invoices, receipts, vouchers, and other financial documents for proper recordkeeping.
• Assist in gathering documents needed for audits and regulatory requirements.
• Coordinate with Operations, Trucking, Logistics, Purchasing, and Administration to verify and clarify financial transactions.
• Check that financial transactions have the necessary documentation and approvals.
• Monitor employee, driver, and operational advances and assist with liquidation and reconciliation.
• Assist in tracking company expenses and comparing them with approved budgets when required.
• Handle financial information with confidentiality and professionalism.
• Perform other accounting and finance-related tasks that may be assigned by the Accounting Manager or Management.

QUALIFICATIONS

Education

• Bachelor’s degree in Accounting, Accountancy, Finance, Business Administration, or a related field.

Experience

• Previous experience in accounting or finance is an advantage but not required.
• Fresh graduates with a relevant degree are welcome to apply.
• Experience in logistics, trucking, freight forwarding, transportation, or supply chain operations is an advantage.
• Familiarity with billing, payables, receivables, account reconciliation, or financial documentation is an advantage.
• Good attention to detail and accuracy in handling numbers and documents.
• Proficient in Microsoft Office, particularly Excel.
• Organized, reliable, and willing to learn.