Accounting Staff (Outsource)

Job Summary

The Accounting Staff will primarily handle Accounts Payable (AP) and financial administrative operations. Key responsibilities include verifying vendor invoices, managing invoice data entry in corporate systems (Kofax and Axapta), maintaining physical and digital AP records, reconciling invoice data, tracking payment statuses, and assisting with month-end closing activities to support smooth daily operations.

Requirements

• Education: Bachelor’s Degree (S1) in Accounting.

• Experience: Minimum 1–2 years of relevant experience in Accounting or Finance.

• Core Technical Knowledge:

  • Good understanding of accounting principles, Accounts Payable (AP), bank reconciliation, journal entries, and month-end closing procedures.
  • Proficiency in Microsoft Excel.
  • Familiarity with ERP and accounting software (experience with Kofax and Axapta / Microsoft Dynamics is a strong advantage).

• Soft Skills & Attributes: Detail-oriented, highly accurate, well-organized, and capable of working effectively under tight deadlines.

• Willing to be hired under third party (outsourcing)

Key Responsibilities

1. Invoice Verification: Receive and verify vendor invoice documents for completeness and accuracy against supporting documentation.
2. Data Entry & System Updates: Accurately enter and update invoice data into Kofax and Axapta systems.
3. Document Archiving: Organize and maintain AP records in both hard copy and electronic formats.
4. Vendor & User Coordination: Monitor document completeness and actively follow up with vendors and internal teams regarding missing or incomplete files.
5. Reconciliation: Assist in reconciling invoice data across supporting documents, system records, and AP reports.
6. Payment Status Tracking: Monitor and verify invoice statuses (outstanding, paid, rejected, or pending).
7. Vendor Records: Assist in maintaining vendor database records and supporting transaction files.
8. Financial Reporting & Closing: Prepare AP administrative reports and compile necessary data to support month-end closing activities.
9. General Operational Support: Perform additional AP administrative duties as assigned by the supervisor to support operational needs.