Accounting Staff (Payroll)

JOB SUMMARY

The Accounting Staff is primarily responsible for monitoring and recording inventory transactions, assisting in inventory reconciliation, and processing payroll and company expenses. The position ensures that inventory, payroll, and expense records are accurate, complete, properly documented, and recorded on a timely basis.

DUTIES AND RESPONSIBILITIES

A. INVENTORY

• Monitor and record inventory receipts, issuances, transfers, adjustments, and other inventory transactions.
• Verify inventory-related documents such as Receiving Reports, Delivery Receipts, Stock Transfer Forms, and other supporting documents.
• Reconcile physical inventory counts with accounting and inventory records.
• Assist in investigating and resolving inventory variances and discrepancies.
• Monitor inventory adjustments and ensure that proper documentation and approvals are secured.
• Prepare inventory reports, reconciliation schedules, and other inventory-related reports.
• Coordinate with the Warehouse and Inventory Controller regarding inventory movements, discrepancies, and documentation.
• Assist in monitoring inventory balances and inventory valuation.
• Maintain accurate and organized inventory accounting records.

B. PAYROLL

• Assist in the preparation and processing of employee payroll based on approved attendance and timekeeping records.
• Verify payroll information such as salaries, overtime, allowances, absences, undertime, deductions, and other adjustments.
• Coordinate with HR regarding attendance, leave, payroll adjustments, and employee-related payroll concerns.
• Prepare payroll worksheets and supporting schedules for review and approval.
• Ensure that payroll adjustments and deductions are properly supported and recorded.
• Maintain confidential and organized payroll records and documents.

C. EXPENSES AND DISBURSEMENTS

• Record and monitor company expenses and disbursements.
• Review petty cash replenishments, expense claims, liquidation reports, and other expense documents.
• Verify that expenses are properly supported, approved, and classified under the appropriate account.
• Monitor outstanding employee and department accountabilities and follow up on pending liquidations.
• Assist in reconciling expense records and identifying discrepancies.
• Prepare expense reports and schedules as required by the Accounting Manager or Supervisor.

D. GENERAL ACCOUNTING SUPPORT

• Assist in month-end closing activities and account reconciliations.
• Maintain complete and organized accounting records and supporting documents.
• Assist in preparing daily, weekly, and monthly accounting reports.
• Provide supporting documents and schedules for internal and external audits when required.
• Ensure timely and accurate encoding of accounting transactions.
• Maintain confidentiality of company financial and employee information.
• Perform other accounting-related duties as may be assigned by the Accounting Manager, Accounting Supervisor, or authorized management.

QUALIFICATIONS

• Bachelor’s degree in Accounting, Finance, or a related field.
• Experience in inventory, payroll, expenses, or general accounting is an advantage.
• Knowledge of basic accounting principles and procedures.
• Proficient in Microsoft Excel and other Microsoft Office applications.
• Good numerical and analytical skills.
• Detail-oriented and accurate in handling financial records.
• Organized and able to meet deadlines.
• Good communication and coordination skills.
• Trustworthy and able to maintain confidentiality.

KEY COMPETENCIES

• Inventory Monitoring and Reconciliation
• Payroll Processing
• Expense Monitoring
• Basic Accounting
• Data Entry and Documentation
• Microsoft Excel
• Analytical and Numerical Skills
• Attention to Detail
• Organization and Time Management
• Confidentiality and Integrity

Benefits:

• Additional leave
• Company events
• Employee discount
• Free parking
• Health insurance
• Life insurance
• On-site parking
• Opportunities for promotion

Work Location: In person