Accounting Supervisor

1. Construction Ledger / Construction SOA

·         Review contractors' requests for payment and supporting documents.

·         Validate billing against the reported percentage of project accomplishment.

·         Monitor and maintain construction ledgers and Statements of Account (SOA).

·         Coordinate with concerned departments regarding discrepancies in billing and accomplishment reports.

2. Commission Ledger

·         Monitor and maintain the commission ledger.

·         Track commission expenses against the approved commission budget.

·         Ensure that commission transactions are properly recorded and monitored.

3. Petty Cash Fund

·         Monitor petty cash funds and department-level liquidations.

·         Review supporting documents for petty cash reimbursement.

·         Process and monitor reimbursement requests.

·         Ensure proper documentation and compliance with company policies.

4. Title Inventory and Safekeeping

·         Maintain and update the inventory of property titles and related documents.

·         Monitor the release, receipt, and movement of titles.

·         Ensure proper filing, documentation, and safekeeping of titles and other important documents.

5. Cash Receipts Journal

·         Monitor and record capital investments and related cash transactions.

·         Record cash and check collections from buyers.

·         Maintain accurate and updated Cash Receipts Journal records.

·         Reconcile recorded collections with supporting documents and bank records when required.

6. Cash Advance Ledger

·         Monitor and record cash advances issued to employees/departments.

·         Track outstanding cash advances and their corresponding liquidations.

·         Review supporting documents submitted for liquidation.

·         Follow up on unsettled or overdue cash advances.

7. Request for Payment (RFP)

·         Monitor and review Requests for Payment (RFPs).

·         Check completeness and accuracy of required attachments and supporting documents.

·         Coordinate with concerned personnel regarding incomplete or inconsistent documentation.

·         Ensure RFPs are properly documented prior to processing.

8. Disbursement

·         Monitor and review disbursement entries.

·         Check the accuracy and completeness of supporting documents.

·         Verify that disbursements are properly recorded and categorized.

·         Coordinate with relevant personnel to resolve discrepancies.

9. Computer System / Computerization

·         Coordinate and facilitate accounting and finance-related computerization initiatives.

·         Assist in the implementation and improvement of computerized systems and processes.

·         Coordinate with the appropriate personnel or IT team regarding system-related concerns.

·         Help ensure that financial data and processes are properly integrated into the system.

10. Financial Statements (FS)

·         Assist in categorizing and organizing financial data.

·         Review and reconcile financial information and supporting records.

·         Identify discrepancies and coordinate necessary adjustments.

·         Assist in maintaining accurate and organized financial records for financial statement preparation.