Accounting Supervisor

JOB PURPOSE

The Accounting Supervisor is responsible for supervising the day-to-day accounting operations of Makimura Ramen Corp., ensuring the accuracy, completeness, and timely recording of financial transactions across the company’s branches, commissary, and head office.

The position provides hands-on supervision of accounting staff, supports month-end and year-end closing, monitors branch financial transactions, and ensures compliance with company policies, accounting standards, tax regulations, and internal controls.

The role is expected to work closely with Operations, HR, Purchasing, Supply Chain, Treasury, Commissary, and Management to ensure reliable financial information for business decision-making.

KEY RESPONSIBILITIES

1. Accounting Operations

• Supervise daily accounting activities, including recording, reviewing, and monitoring financial transactions.
• Review journal entries, accounts payable, accounts receivable, cash transactions, and other accounting records.
• Ensure proper documentation and accounting treatment of transactions.
• Monitor the completeness and accuracy of branch and head-office financial documents.
• Ensure timely posting and reconciliation of transactions in the accounting system.

2. Branch Accounting & Restaurant Operations

• Monitor accounting transactions and financial reports from Makimura branches.
• Review daily sales reports, cash deposits, collections, discounts, voids, refunds, and other sales-related transactions.
• Coordinate with Operations regarding discrepancies identified in branch sales and cash reports.
• Monitor branch cash handling and ensure compliance with established internal controls.
• Investigate unusual variances and recommend appropriate corrective actions.
• Assist in strengthening controls against errors, losses, and possible financial irregularities.

3. Accounts Payable & Receivable

• Supervise processing and recording of supplier invoices, bills, and other payables.
• Review supporting documents before payment processing.
• Monitor accounts payable aging and ensure timely settlement of approved obligations.
• Monitor accounts receivable and collection activities, when applicable.
• Reconcile supplier and customer balances and resolve discrepancies.

4. Bank & Account Reconciliation

• Review and supervise regular bank reconciliations.
• Monitor deposits and withdrawals against accounting records.
• Investigate unreconciled items and ensure timely resolution.
• Coordinate with Treasury and Management regarding banking transactions and discrepancies.

5. Month-End & Year-End Closing

• Lead and monitor the month-end closing activities of the Accounting Team.
• Ensure all necessary accruals, adjustments, reconciliations, and journal entries are completed.
• Review account schedules and supporting documents.
• Prepare and/or review financial schedules and management reports.
• Assist in the preparation of financial statements and other reports required by Management.

6. Tax & Regulatory Compliance

• Assist in ensuring timely and accurate preparation of accounting and tax-related reports.
• Coordinate with external accountants, auditors, and government agencies when required.
• Ensure proper documentation and retention of accounting records.
• Assist in compliance with BIR, SEC, and other applicable government requirements.
• Monitor tax deadlines and coordinate with the Finance/Accounting Manager to avoid penalties and non-compliance.

7. Inventory & Cost Accounting

• Coordinate with Operations, Commissary, Purchasing, and Supply Chain regarding inventory-related accounting matters.
• Review inventory reports and investigate significant variances.
• Assist in monitoring food, beverage, packaging, and other inventory costs.
• Support periodic physical inventory counts and reconciliation.
• Assist in monitoring food cost and other operating cost indicators.

8. Internal Controls & Audit

• Implement and monitor accounting controls and procedures.
• Identify process gaps and recommend improvements.
• Support internal and external audits by providing accurate records and supporting documents.
• Ensure audit findings are properly addressed and corrective actions are monitored.
• Maintain confidentiality and integrity of financial information.

9. Team Supervision

• Supervise, coach, and develop Accounting staff.
• Assign daily tasks and monitor completion of deliverables.
• Review the work of Accounting personnel for accuracy and completeness.
• Conduct performance monitoring and provide feedback.
• Identify training and development needs of the Accounting Team.
• Promote accountability, teamwork, integrity, and professionalism within the department.

10. Management Reporting

• Prepare or review accounting reports required by Management.
• Provide analysis of significant variances, unusual transactions, and financial discrepancies.
• Support Management in understanding financial results and operational costs.
• Provide timely and accurate information for business planning and decision-making.

KEY PERFORMANCE INDICATORS (KPIs)AreaKPIFinancial ReportingTimely and accurate submission of monthly financial reportsMonth-End ClosingCompletion of closing activities within established deadlineReconciliationTimely resolution of unreconciled balancesBranch AccountingAccurate and complete branch financial recordsAccounts PayableTimely and accurate processing of approved payablesTax Compliance100% timely submission/payment of assigned tax obligationsInventoryTimely reconciliation and investigation of material variancesInternal ControlsReduction of recurring accounting discrepanciesAuditTimely submission of audit requirements and resolution of findingsTeam ManagementTimely completion and quality of Accounting Team deliverablesQUALIFICATIONSEducation

• Bachelor's Degree in Accountancy, Accounting, Finance, or a related field.
• CPA is an advantage but not required.

Experience

• At least 3–5 years of relevant accounting experience.
• At least 1–2 years of supervisory experience.
• Experience in restaurant, retail, hospitality, food service, commissary, or multi-branch operations is highly preferred.
• Experience handling branch accounting, inventory, accounts payable, bank reconciliation, and month-end closing is preferred.

Technical Skills

• Strong knowledge of accounting principles and financial reporting.
• Knowledge of Philippine taxation and BIR requirements.
• Proficient in Microsoft Excel/Google Sheets.
• Experience with accounting software/ERP systems.
• Strong reconciliation and analytical skills.
• Familiarity with POS and restaurant accounting systems is an advantage.

Behavioral Competencies

• High level of integrity and accountability.
• Detail-oriented and organized.
• Strong analytical and problem-solving skills.
• Able to work under pressure and meet deadlines.
• Good communication and coordination skills.
• Strong leadership and people-management skills.
• Proactive in identifying discrepancies and process improvements.
• Maintains strict confidentiality of financial information.

MAKIMURA MALASAKIT VALUES

The Accounting Supervisor is expected to demonstrate and promote Makimura's MALASAKIT Values:

• Accountability – Owns financial responsibilities, reports, and decisions.
• Integrity – Ensures accuracy, transparency, and ethical handling of company funds and records.
• Humility & Respect – Works professionally with employees, suppliers, branches, and other departments.
• Teamplay – Collaborates with Operations, HR, Purchasing, Supply Chain, Treasury, Commissary, and Management.
• Passion & Dedication – Consistently delivers accurate and timely accounting work.
• Innovation – Continuously identifies opportunities to improve accounting processes, controls, and reporting.

Pay: Php25,000.00 - Php30,000.00 per month

Benefits:

• Company Christmas gift
• Company events
• Discounted lunch
• Employee discount
• Free parking
• Health insurance
• Life insurance
• On-site parking
• Opportunities for promotion
• Pay raise
• Promotion to permanent employee

Work Location: In person