Accounting Support Specialist

Basic Purpose or Mission

The Accounting Support Associate provides administrative and transactional accounting support to the Accounting Department, with primary responsibilities in member billing, cash application, supplier account research, and support of the Senior Member Collections Specialist. The position is also responsible for Accounts Receivable and Accounts Payable functions for Nextlogistix under the direction of the Staff Accountant. This role requires accuracy, organization, timely follow-through, and effective communication with team members, members, suppliers, and carriers.

Core Values

FAB seeks Team Members that demonstrate or have a willingness to learn and embrace its core values. The ongoing activation of these values will lead to our combined long-term success.

• Integrity - Honestly delivering on our promises
• Passion - Relentless drive to align with our members & suppliers
• Unity - To be an essential asset to others.
• Committed - Devoted to continuous improvement
• Solution Focused - Driven to find the best solutions

Essential Duties and Responsibilities include, but are not limited to, the following: (Other duties may be assigned)

Member Billing, Cash Application and Supplier Account Support:

1. Process member billing for assigned accounts accurately and timely.

2. Apply member payments and assist with clearing assigned accounts receivable balances.

3. Perform supplier statement reviews in accordance with established policies and procedures, researching outstanding invoices, credits, deductions, and other discrepancies to help maintain accurate and current supplier accounts.

4. Research and respond to supplier’s questions about past due invoices.

5. Research and respond to requested supplier back-up for short-paid invoices.

Nextlogistix:

1. Enter ACH and check deposits into the AS400.

2. Apply payments to open Nextlogistix accounts receivable.

3. Establish A/P vendor numbers for new carriers and maintain applicable payment information in Solomon.

4. Process weekly carrier payments and member income checks under the direction of the Staff Accountant.

Accounting Department Support:

1. Provide support for Accounting Manager, Staff Accountant and Senior Member Collections Specialist as assigned.

2. Enter member deductions into Solomon as directed by the Senior Member Collections Specialist.

3. Assist the Staff Accountant with processing the monthly Visa payment.

4. Assist with scanning, indexing, and maintaining Accounts Payable and Accounts Receivable supporting documentation.

5. Provide backup support for other Accounting Department functions as trained and assigned.

Competencies - To perform this job successfully, an individual should demonstrate the following competencies:

• Ethics – Upholds societal, Frosty Acres Mission Statement: To create a better everyday experience for our members & partners; and Frosty Acres Core Values: Integrity, passion, unity, commitment, and solutions-focus.
• Analytical - Collects and researches data.
• Design - Demonstrates attention to detail.
• Problem Solving - Identifies and resolves problems in a timely manner.
• Supplier Service - Manages difficult or challenging vendor situations; Responds promptly to vendor needs; Solicits vendor feedback to improve service; Responds to requests for service and assistance; Meets commitments.
• Interpersonal Skills - Focuses on solving conflict, not blaming.
• Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions.
• Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Presents numerical data effectively.
• Teamwork - Supports everyone's efforts to succeed.
• Organizational Support – Follows policies and procedures; Completes administrative tasks correctly and on time.
• Judgment - Supports and explains reasoning for decisions; Makes timely decisions.
• Motivation - Demonstrates persistence and overcomes obstacles.
• Planning/Organizing - Uses time efficiently.
• Professionalism - Treats others with respect and consideration regardless of their status or position.
• Quality - Demonstrates accuracy and thoroughness; Monitors own work to ensure quality.
• · Quantity - Completes work in timely manner, Works quickly.
• Safety and Security - Observes safety and security procedures.
• Adaptability - Able to deal with frequent change, delays, or unexpected events.
• Attendance/Punctuality - Is consistently at work and on time.
• Dependability - Follows instructions, responds to management direction; Completes tasks on time or notifies appropriate person with an alternate plan.
• Initiative - Volunteers readily; Asks for and offers help when needed.

Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

Associates degree; or 3-5 years or more related experience and/or training; or equivalent combination of education and experience.

Language Skills

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to vendors, clients, and other employees of the organization.

Mathematical Skills

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent.

Reasoning Ability

Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

Computer Skills

To perform this job successfully, an individual should have knowledge of operational software, MS Excel spreadsheet software and MS Word.

Pay: $28.00 - $32.00 per hour

Expected hours: No less than 40.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Education:

• Associate (Preferred)

Experience:

• A/P and A/R in a mainframe system environment: 3 years (Required)
• Account Reconcilation : 3 years (Required)
• Mainframe,PC and Excel: 2 years (Required)

Work Location: In person