Assistance League of Long Beach

SUMMARY:
The Accounting Technician is responsible for performing general accounting and bookkeeping duties for the corporation and related tasks, including accurate processing of financial transactions and maintaining financial controls for the organization. Works closely with other staff and member volunteers.
PRINCIPAL ACCOUNTABILITIES:
<ul>
<li>Performs general accounting duties for the corporation in accordance with the policies and procedures.</li>
<li>Prepare payroll and post to General Ledger bimonthly.</li>
<li>Facilitate Corporation’s 401k transactions; depositing employee contributions and employer match bi-monthly.</li>
<li>Accurately processes and manages Accounts Payable, as well as incoming revenue.</li>
<li>Manages staff credit cards, including coordinating with staff to assemble receipts and ensure proper account coding.</li>
<li>Prepare and post year end entries in anticipation of FYE Audit.</li>
<li>Maintains working relationships with vendors and prepares 1099s at year end.</li>
<li>Develops understanding of activities and processes underlying the position’s responsibilities and internal controls.</li>
<li>Ensures bank reconciliations are completed to facilitate on-time month-end closing.</li>
<li>Integrates eTapestry donor database software to streamline financial processes, enhance reporting capabilities and improve efficiencies.</li>
<li>Reconciles eTapestry transaction data to Quickbooks monthly.</li>
<li>Works closely with Auditor at year-end.</li>
<li>Prepares standard and ad-hoc monthly reports in Quickbooks and eTapetsry for committee chairs and staff.</li>
<li>Generates detailed general ledger reports as needed.</li>
<li>Researches and analyzes discrepancies and processes appropriate correction entries.</li>
<li>Works monthly with Orthodontic Receptionist and Managing Doctor to ensure that Accounts Receivable are up-to-date and inactive patient accounts are written-off.</li>
<li>Performs other accounting, financial, or administrative tasks as may be requested.</li>
<li>Maintains confidentiality of organization’s financial data and donor gifts.</li>
<li>Other duties as assigned.</li>
</ul>
REGULATORY COMPLIANCE:
<ul>
<li>Prepare Raffle Report and Raffle Registration forms and submit to California Attorney General.</li>
<li>Assemble payroll data for 401(k) plan Form 5500.</li>
</ul>
REQUIRED EDUCATION AND EXPERIENCE:
<ul>
<li>Associate degree in Accounting from an accredited institution required; or Associate degree in Business or Finance with a minimum of nine (9) semester units in accounting (e.g., Introductory Accounting, Intermediate Accounting, Payroll Accounting, AP/AR, or equivalent coursework); or an equivalent combination of education and experience that demonstrates competency in accounting principles, reconciliations, and transactional bookkeeping.</li>
<li>2-5 years accounting experience (with at least one year at a nonprofit preferable).</li>
<li>Proficient use of Quickbooks and Microsoft applications (Excel and Word).</li>
<li>Experience with AP/AR, bank reconciliations, journal entries, ledger positing, vendor management and Form 1099 compliance.</li>
<li>Experience processing payroll.</li>
<li>Appropriate business communication skills for reports, correspondence and documentation.</li>
<li>Basic knowledge of internal controls and audit processes.</li>
<li>Experience with donor database systems, familiarity with queries and reports is essential (eTapestry knowledge is desirable).</li>
</ul>
MINIMUM COMPETENCIES:
<ul>
<li>Detail oriented</li>
<li>Strong time management skills</li>
<li>Able to work collegially in a team setting and with volunteers</li>
<li>Understands the importance of confidentiality, compliance and ethical practices as it relates to accounting</li>
</ul>
WORK ENVIRONMENT:
This position is located in the Finance Office. The area is subject to a moderate noise level consistent within an office setting which includes talking, office machines and telephones.
TRAVEL REQUIREMENTS:
This position is required to drive 10% of the time to attend meetings and events.
Pay: $36.00 per hour
Expected hours: 38.0 per week
Benefits:
<ul>
<li>401(k)</li>
<li>401(k) matching</li>
<li>Health insurance</li>
<li>Paid time off</li>
</ul>
Work Location: In person

Accounting Technician

Accounting Technician

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