Accounting/Administrative Assistant

About the Role

Evertrust Development Group is looking for a reliable and detail-focused Accounting & Administrative Assistant to support our accounting team and assist with general office administration.

This position combines day-to-day accounting support with administrative coordination. The successful candidate should be comfortable working with financial records, invoices, reconciliations, spreadsheets, documentation, and routine office tasks.

We are looking for someone who is organized, accurate, able to manage competing priorities, and willing to take ownership of assigned tasks.

Main Responsibilities

Accounting Support

• Review, organize, and enter vendor invoices and supporting documentation.
• Assist with accounts payable and accounts receivable processing.
• Prepare and maintain payment records, expense documentation, and customer billing information.
• Record customer payments and assist with outstanding account follow-up.
• Support bank and credit card reconciliations.
• Review transaction records and follow up on missing information or discrepancies.
• Maintain accurate accounting files and supporting documents.
• Assist the Accounting Manager with month-end and year-end accounting activities.
• Help prepare internal reports, account summaries, schedules, and working papers.
• Assist with HST/GST documentation and information required for accounting reviews or audits.

Administrative Support

• Maintain electronic and physical filing systems.
• Organize invoices, receipts, contracts, statements, and other company records.
• Assist with document preparation, scanning, filing, data entry, and record management.
• Coordinate with vendors, employees, project teams, and other departments when documents or information are required.
• Follow up on outstanding paperwork and ensure records are complete.
• Assist with general office and administrative tasks as assigned.
• Maintain confidentiality when handling financial, employee, and company information.

What We Are Looking For

• Post-secondary education in Accounting, Finance, Business Administration, or a related field.
• At least 3 years of relevant Canadian accounting or bookkeeping experience.
• Previous experience supporting AP, AR, reconciliations, invoicing, or general accounting functions.
• Strong working knowledge of Microsoft Excel.
• Experience using accounting software such as QuickBooks, Sage, or another accounting/ERP system is an asset.
• Basic understanding of Canadian accounting practices and HST/GST.
• Strong attention to detail and accuracy.
• Good organizational and time-management skills.
• Ability to follow up independently and complete assigned work within deadlines.
• Professional written and verbal communication skills.
• Ability to handle confidential information appropriately.

Ideal Candidate

You will be a good fit for this position if you are someone who enjoys keeping records organized, checking details, following up on outstanding items, and supporting both accounting and administrative operations.

This position is suitable for someone who is comfortable with a role that includes both accounting responsibilities and general administrative duties, rather than a position focused exclusively on accounting.

Evertrust Development Group thanks all applicants for their interest. Only candidates selected for an interview will be contacted.

Pay: $50,000.00-$55,000.00 per year

Benefits:

• On-site parking

Application question(s):

• Do you have experience with accounting software such as QuickBooks, Sage, or an ERP syste?

Experience:

• Accounting: 3 years (preferred)

Language:

• Chinese (preferred)

Work Location: In person