Accounting/Finance Associate

Finance and Budget Support Associate

We are looking for a Finance and Budget Support Associate to provide operational support in project budget management, staff and common cost allocations, financial systems, and general finance and budget processes. The role will work closely with Finance and Budget teams and various stakeholders to ensure accurate, timely, and well-documented transactions.

Key ResponsibilitiesProject Budget Management

• Support the upload, maintenance, and monitoring of project budgets in PRIMA and WAVE, including approved budget uploads, revisions, budget versions, and required templates.
• Perform post-upload validation and check budget data for completeness, accuracy, and consistency.
• Identify discrepancies, missing information, or system issues and coordinate with relevant colleagues for resolution.
• Process approved budget tolerance updates and budget control adjustments in accordance with established procedures and approvals.
• Maintain operational trackers, monitoring tools, and work-in-progress reports related to budget uploads, revisions, and budget control activities.

Staff and Common Cost Allocation

• Support the monthly Staff Cost Allocation (SCA) and Common Cost Allocation (CCA) processes in PULSE.
• Update approved allocation data, payroll adjustments, retroactive changes, office costs, and other relevant charging information.
• Review SCA and CCA submissions for accuracy and completeness, including staff information, payroll periods, cost centres, funding sources, allocation percentages, and supporting documents.
• Monitor transaction status and escalate data or system issues that may affect payroll charging and month-end activities.

Finance and Budget Support

• Monitor, route, and follow up on budget-related tickets, mailbox requests, and service inquiries within established service level agreements (SLAs).
• Respond to routine inquiries related to budget uploads, cost allocations, budget controls, and related system processes.
• Assist in testing system enhancements, process improvements, and new functionalities by executing test scripts, documenting results, and reporting issues.
• Assist in updating Standard Operating Procedures (SOPs), work instructions, and process documentation.
• Maintain accurate and organized financial records, supporting documents, and budget-related files in designated repositories.
• Provide timely and accurate budget support to internal stakeholders and finance teams.
• Perform other finance and budget-related duties as assigned.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, Information Technology, or a related field, with at least 2 years of relevant professional experience; OR
• High school diploma with at least 4 years of relevant professional experience.
• Professional certification such as CPA or equivalent is an advantage.
• Experience in financial management, budget monitoring, administrative finance, or internal controls is preferred.
• Experience with PRIMA and Oracle ERP systems is required.
• Experience with IOM financial management processes or similar international organization finance systems is an advantage.

Required Skills

• Strong proficiency in Microsoft Office 365, particularly MS Excel and data management tools.
• Strong attention to detail and accuracy when handling financial and budget data.
• Good organizational and time-management skills, with the ability to manage multiple tasks and deadlines.
• Good written and verbal communication skills.
• Ability to analyze data, identify discrepancies, and follow established procedures.
• Strong documentation and record-management skills.
• Ability to work effectively with different teams and stakeholders.
• Comfortable working in a hybrid work environment, demonstrating flexibility, reliability, and accountability.

Pay: Php30,000.00 - Php35,000.00 per month

Benefits:

• Company Christmas gift
• Company events
• Health insurance
• Opportunities for promotion
• Promotion to permanent employee

Application Question(s):

• Experience in financial management, budget monitoring, administrative finance, or internal controls is preferred.
• Experience with PRIMA and Oracle ERP systems is required.
• Availability to join?
• Provide your VIBER for fast communication.

Education:

• Bachelor's (Required)

Experience:

• relevant professional: 2 years (Required)

Willingness to travel:

• 100% (Required)

Work Location: In person